Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Yellow

Overall project health has a yellow rating, due to the high-severity risks and an issue that could potentially escalate if not addressed by the end of June 2025. The project is progressing with critical areas being monitored, though challenges persist. Tracking of risks and action items reflects good project management, but delayed user story approvals, Design, and Development pose a high-severity risk to Release 1 delivery.

Focus Area/Rating	Comments
Governance Green	This focus area is rated satisfactory as the project team remained engaged. • The Project Steering Committee (PSC) Meeting was held on May 20, 2025, where the current project status was presented. • The IPO Manager and the Independent Verification and Validation (IV&V) team acknowledged both the project’s progress and caution findings. Immediate action is required to address the pending user story and design approvals to maintain the overall quality and schedule.
Time Management Yellow	Time management is trending towards a Red (escalation) rating due to ongoing delays in the Release 1 Design phase, primarily driven by extended review cycles and the complexity of program functionalities, impacting subsequent development activities. • The solution vendor team continued working with the program team to prioritize key user stories for Release 1 to minimize the impact on the development activities. • The project management and solution vendor teams are reassessing the project schedule to maintain development momentum and bring the schedule back on track. • Impact is being assessed in the subsequent phases of the project. • The IPO Manager recommends an expedited timeline reassessment with realistic estimates, considering functional complexities, to establish a viable path forward.
Cost & Contract Management Yellow	Time management is trending towards a Red (escalation) rating due to ongoing delays in the Release 1 Design phase, primarily driven by extended review cycles and the complexity of program functionalities, impacting subsequent development activities. • The solution vendor team continued working with the program team to prioritize key user stories for Release 1 to minimize the impact on the development activities. • The project management and solution vendor teams are reassessing the project schedule to maintain development momentum and bring the schedule back on track. • Impact is being assessed in the subsequent phases of the project. • The IPO Manager recommends an expedited timeline reassessment with realistic estimates, considering functional complexities, to establish a viable path forward.
Scope Management Green	This focus area is trending towards a cautionary rating due to the significant risk of Release 1’s overall schedule not delivering on time, which directly impacts the planned scope delivery. • The project team logged scope-related decisions and is assessing their impact on the overall project. The IPO Manager is reviewing the decision-making process and will provide an update in the next oversight report. • The project team is actively addressing user story approval challenges, prioritizing backlog areas, and enhancing stakeholder engagement, but delays continue to pose risks to key Release 1 milestones, with the Design deliverables acceptance due date likely to be missed.
Resources Green	This focus area has a satisfactory rating. The project management team is proactively managing resource concerns, balancing program team needs and executive engagement, while ongoing monitoring remains critical to prevent burnout and ensure long-term project success.
Quality Yellow	This focus area is trending towards a Red (escalation) rating as the Sprint velocities are lagging due to pending design clarifications and build approvals, increasing schedule risk. The solution vendor team is actively working with the program team to address these challenges and will provide an updated Sprint velocity projection plan. • The IPO Manager observed the Entity Management Demo and Sprint 6 technical walkthrough and noted they’re well structured. • The IV&V team raised design approval delays and UAT readiness concerns as risks to Release 1 quality and timeline. The IPO Manager supports their findings and recommendations for immediate corrective action. • The project management team is actively addressing IPO’s and IV&V findings by prioritizing user story approvals, updating the velocity plan, enhancing QA strategies, and exploring early hands-on access for program staff to improve UAT readiness.
Risk And Issues Green	This focus area has a satisfactory rating as the project adheres to its approved Risk and Issue Management processes. • During this reporting period, the missed user story approvals have escalated to an issue, and three other risks were elevated to high severity. The project management and vendor teams are working on an action plan and sharing updates through the scheduled weekly review meetings.
Transition Readiness Green	This focus area has a satisfactory rating as Organizational Change Management (OCM) and Training efforts are progressing well, with proactive change readiness activities, multi-layered training reviews, and extensive stakeholder outreach. Early feedback gathering further support for a smooth implementation and user preparedness.
Conditions For Approval Green	The project must submit a Maintenance and Operations plan for CDT’s approval no later than six months before implementation.
Corrective Action Green	There are no corrective action plan items.

• Special Project Report (pdf)
• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solutions Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)