Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

During the September reporting period, the overall project health remained Green. While progress continues across technical and functional areas, the delays in UAT and Go-Live activities and the resulting compression of the stabilization period have introduced schedule and contractual uncertainties resulting in the Yellow rating of Time Management and Transition Readiness focus areas. These areas are trending to remain Yellow until the revised schedule is finalized and reviewed by the CDT in October. The other focus areas remain stable, retaining their Green ratings.

Focus Area/Rating	Comments
Governance Green	During the September reporting period, Governance remained Green. The project continued to conduct weekly sponsor meetings, oversight sessions, and project management reviews. These sessions provided consistent visibility into progress, milestone adjustments, and resource planning. Coordination across functional, technical, and vendor teams ensured that schedule and deliverable changes were clearly communicated and documented.
Time Management Yellow	During the September reporting period, Time Management remained Yellow. UAT and Go-Live dates are being adjusted from the original October and December 2025 timelines to allow additional preparation time for testing and training. Updated planning anticipates UAT in November and Go-Live in January 2026, pending vendor confirmation in October. The revised schedule will also account for adjustments to transition and stabilization activities. The rating will remain Yellow until the new baseline schedule is approved by CDT.
Cost & Contract Management Green	During the September reporting period, Cost and Contract Management remained Green. Although project expenditures remain within the approved budget, with the project total expenditure reported at $12,066,108, as of September 30, 2025. However, the potential need for a second contract amendment has been identified. If the revised schedule confirms that additional time will be needed for system transition and stabilization, the project may need to extend the system integrator (SI) contract beyond February 2026 to maintain vendor support. This will be reassessed once the updated schedule is submitted and reviewed. No current cost variances or financial issues were reported.
Scope Management Green	During the September reporting period, Scope Management remained Green. The project scope continues to align with the approved deliverables in SPR #1. Work completed in September, including configuration, testing, and dashboard refinements, was within approved boundaries. No new scope changes or deferrals were introduced.
Resources Green	During the September reporting period, Resource Management remained Green. Staffing levels and expertise continued to support testing, data validation, and configuration work. The 30–60 Day Resource Tracker remains in use to plan and align personnel with ongoing and upcoming project tasks. No staffing shortages or skill gaps were reported.
Quality Green	During the September reporting period, Quality Management remained Green. Regression testing, ETL validation, and dashboard verification activities continued as planned. Testing protocols remain consistent with the approved Test Management Plan. No significant defects or quality issues were identified.
Risk And Issues Green	During the September reporting period, Risks and Issues management remained Green. A new risk was added related to the potential for an insufficient transition period prior to Maintenance and Operations. This risk acknowledges that schedule delays could compress the time available for training, documentation, and stabilization. The project will reassess mitigation strategies once the vendor’s revised schedule is available in October. No new high-severity issues were reported.
Transition Readiness Yellow	During the September reporting period, Transition Readiness focus area shifted from Green to Yellow. The shift in UAT and Go-Live milestones may reduce the time available for training, documentation, and system stabilization before the contract end date. Despite this, training material development and stakeholder engagement continued as planned. The Organizational Change Management Team conducted its monthly session to refine role-based content and align system functionality with training needs. Final transition planning will be updated after the revised schedule is finalized to determine if additional time or contract extension is required.
Conditions For Approval Green	During the September 2025 reporting period, the Conditions for Approval area retained its Green rating. • The integrated project schedule requirement has been met. • The Test Management Plan has been approved. • The Transition to Maintenance and Operations Plan remains in progress—submission six months before the project end date is required.
Corrective Action Green	N/A

• Special Project Report 1 (pdf)
• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Part B Solution Development (pdf)
• Stage 3 Part A Solution Development (pdf)
• Stage 2 Alternative Analysis (pdf)
• Stage 1 Business Analysis (pdf)