Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3600-078 Master Observation Database System (MODS)

California Department of Fish and Wildlife (CDFW) proposes to build and maintain a new Master Observation Database System (MODS) that will provide the California Natural Diversity Database (CNDDB) program with the ability to capture, store, enable updates to, and retrieval and usage of, and preserve, all special status species observation data; including all details, as/however received or input, in/as individual records, in a single database repository.

Project Details

Agency / State Entity	Natural Resources / Fish and Wildlife, Department of
Total Cost	$14,116,832
Last Approved Start Date	06/12/2025
Last Approved Finish Date	03/22/2028
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
07/01/2026 - 07/31/2026	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	• An updated Project Schedule was approved in May 2026 that delivers the project within the approved end date. • At the end of Sprints 1 and 2 249 of 372 user stories have not started and eighteen defects are unresolved.

Focus Area/Rating	Comments
Governance Green	• Independent Project Oversight (IPO) has reviewed the July 2026 Executive Steering Committee (ESC) presentation and found the reporting structure operating as planned. • IPO has found that the structure and the content provided in the ESC presentation is appropriate for the audience.
Time Management Green	• The Project has an acceptable Schedule Management Plan. • The Project has approved a revised Schedule that delivers the Project ahead of the approved end date.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • Actual staff costs are being reported monthly in arrears and vendor invoices have begun being paid.
Scope Management Green	• The Project has acceptable Scope, Requirements and Change Control Management Plans in place.
Resources Green	• The project is reporting it has sufficient resources to deliver objectives within the approved end date. • The Project has an acceptable Resource Management Plan.
Quality Yellow	• Independent Verification and Validation (IV&V) is attending project meetings and conducting a 1:1 monthly review meeting with DFW and IPO. • IV&V is reviewing and providing feedback on the vendors deliverables, as well as other project artifacts to ensure they are in line with best practices and industry standards. • Unresolved defects and uncompleted work to subsequent Sprints may have an impact on the Project’s end date. • The Project has an acceptable Quality Management Plan.
Risk And Issues Green	• The Project has an acceptable Risk Management Plan. • The Project Team is tracking risks and issues in a log and keeping statues up to date.
Transition Readiness Green	• The Project has an acceptable Organizational Change Management Plan.
Conditions For Approval Green	• There are no conditions for approval in place.
Corrective Action Green	• There are no corrective action plans in place.

Project Approval Documents