Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

The overall health of the project is Green due to continued forward progress being made even with project end date being pushed out and project schedule exceeded 20% variance. A Special Project Report (SPR) is expected to be completed in the next reporting period. Phase 1 incremental release, Phase 2 go-live, project closure and project entering maintenance and operations (M&O) are expected by June 30, 2025.

Focus Area/Rating	Comments
Governance Green	• Project roles and responsibilities are established and documented. • Executive Steering Committee (ESC) meeting was not held. • The Business Project Manager (PM) is actively engaged in current activities and decision-making. • Governance Plan is in place and processes are being followed.
Time Management Red	• Project activities continue to progress, updated schedule not provided. • Schedule exceeded 20% variance from the approved project end date of November 14, 2024. SPR is expected. • Schedule Management Plan is in place and processes are being followed.
Cost & Contract Management Green	• Current project costs are in alignment with approved budget. • Contract and Cost Management Plans are in place and processes are being followed.
Scope Management Yellow	• Project focused on finishing development and testing for both RPSD Web Portal and RPSD Public Website. • One (1) change request (CR) was approved. Oversight was not able to validate CR approval. • Processes in Change Control and Governance Management plans were not followed, no change control board (CCB) meeting was held. • Scope and Requirements Management Plans are in place and processes are being followed.
Resources Green	• The current project team appears to work well together and is appropriate for the work that is currently planned. • There has been good representation from the business lead Subject Matter Experts (SME) in meetings. • Resources have the appropriate tools to complete project work. • HR and Staff Management Plan is in place and being followed.
Quality Green	• Presentations and demos created and delivered by contractor have been clean, neat, and well organized. • Project deliverables have been of high quality and contractor has been responsive to feedback. • No deliverables were submitted during the reporting period. • Quality Management Plan is in place and being followed.
Risk And Issues Green	• Risks and issues are being identified and tracked in accordance with the Risk and Issue Management Plans. • Risk and issues are discussed regularly. • Risk and Issue Management Plans are in place and being followed.
Transition Readiness Green	• Organization Change Management (OCM) planning is appropriate for this stage of the project. • Knowledge transfer has been planned and scheduled. • Data migration activities continued.
Conditions For Approval Green	• There are no conditions associated with SPR 1.
Corrective Action Green	• There are no corrective action plans in place.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis Part B (pdf)
• Stage 3 Solution Analysis Part A (pdf)
• Stage 2 Alternative Analysis (pdf)
• Stage 1 Business Analysis (pdf)