Independent Project Oversight Report (IPOR) Rating

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2660-545 Transportation System Network Replacement (TSNR)

The California Department of Transportation (Caltrans) proposes to implement a new Transportation System Network (TSN) solution that integrates geospatial information required by MAP-21 and the FAST Act and addresses current system performance deficiencies.

Project Details

Agency / State Entity Transportation / Transportation, Department of
Total Cost $34,038,238
Last Approved Start Date 04/07/2022
Last Approved Finish Date 10/24/2025
Criticality Rating High
IPOR Reporting Period Overall IPOR Rating
05/01/2025 - 05/31/2025
Green
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Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health Comments
Green
All Focus Areas for the month of May are Green and the Overall Project Health for this reporting period also remained Green.
Focus Area/Rating Comments
Governance

green icon Green
In the month of May, IPO attended the following TSNR Project meetings: • Project Manager Meeting – 5/2, 5/16, 5/30 • Highway Inventory Train the Trainer – 5/1 • Executive Steering Committee (ESC) – 5/28 • Change Control Board – 5/27 IPO provided an oversight presentation at the monthly Executive Steering Committee (ESC) on 5/28/25 and met with the Project Manager on 6/12/25 to discuss IPO observations, questions, status, and risks and issues related to Independent Project Oversight Reports. Additional detail can be found on page five of this report.
Time Management

green icon Green
The Schedule Focus Area for May 2025 remained Green. However, there has been some slippage of major milestones. The Project pushed the Go Live date out to December 2025 with a Project completion date of January 2026. IPO notes that the Project’s schedule push reflects a 7% negative variance to the CDT approved Project completion date of October 24, 2025. The Project’s rolled up schedule as of June 3, 2025, indicated that the TSNR Project is approximately 81% complete and progressing as follows: - Phase 1 - Project Planning – 100% Complete - Phase 2 - Analysis and Design – 100% Complete - Phase 3 - System Development – 84% Complete * Highway Inventory – 95% * Crash Coding – 94% * Traffic Volume – 91% * Investigation – 83% * Safety Module– 78% * Authoritative Reporting System – 73% Additional details can be found on page six of this IPOR.
Cost & Contract Management

green icon Green
Although the Cost Management Focus area remained Green for the May reporting period, it is noted by IPO that the Project’s funding for additional change orders is near depletion. The Project instituted a freeze on change orders as a result. Initiation of the change order freeze is a remediation strategy to prevent cost overruns. Additional information and the NEW IPO Cost Management Recommendation-#IPO-06-19-2025 can be found starting on page seven of this IPOR. Per the Project Status Report (PSR) submitted by the Project to the CDT 6/2/25, the Project has expended approximately 56% of its overall budget. Actual costs versus budgeted costs were calculated by IPO for individual cost categories in the PSR and reported as follows: ■ 54% of total One-Time IT project costs ■ 44% of the budget for staff salaries ■ 42% of budgeted costs for interdepartmental consulting services ■ 78% of the total costs budgeted for external consulting services, which includes the following expenditures: o 77% of costs for the System Integrator line item o 80% of costs for the OCM vendor line item o 81% of costs for the IV&V vendor line item The PSR and additional cost details begin on page seven. Contract Management: Work continues in accordance with the updated contracts and re-baselined schedule.
Scope Management

green icon Green
The Scope Management Focus Area remained Green for the May reporting period. There were no major changes to Scope during the May reporting period. The Project implemented a freeze on change orders due to near depletion of change order funding.
Resources

green icon Green
Resources are currently being reported as Green. No new IPO resource risks or issues were identified for this reporting period.
Quality

green icon Green
There were no observable quality issues during this reporting period.
Risk And Issues

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Issues: There are currently no open issues being tracked by the Project. There were no new IPO identified issues for the May reporting period. Risks: Per IPO review of the Project’s Risk Log, as of 6/2/25, there are currently five open risks being monitored and tracked by the Project. Risk categorization by the Project lists one as regulations/legislation related, two schedule related, and two technology rated. There were no new IPO identified risks for this reporting period. A detailed risk discussion can be found on page ten.
Transition Readiness

green icon Green
The Project submitted the updated Transition to Maintenance and Operations (M&O) Plan to the CDT on March 5, 2025, and it is under review. Outstanding Conditions of Approval: • The Project shall submit a Transition to Maintenance and Operations Plan, including the plan for any transition of services from the System Integrator to the CDT for review and approval six (6) months before the approved project end date. This condition was met.
Conditions For Approval

green icon Green
Outstanding Conditions of Approval: • The Project shall submit a Transition to Maintenance and Operations Plan, including the plan for any transition of services from the System Integrator to the CDT for review and approval six (6) months before the approved project end date. This condition was met.
Corrective Action

green icon Green
None at this time.
Project Approval Documents
Website Accessibility Certification

20250626 Release-16