Clean Truck Check- Vehicle Inspection System (CTC-VIS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3900-074 Clean Truck Check- Vehicle Inspection System (CTC-VIS)

The California Air Resources Board proposes to create a compliance database for the upcoming Heavy-Duty Inspection and Maintenance program to house and store vehicle inspection data and determine compliance with the program.

Project Details

Agency / State Entity	Environmental Protection / Air Resources Board, State
Total Cost	$43,542,164
Last Approved Start Date	06/01/2023
Last Approved Finish Date	10/31/2025
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
01/01/2026 - 01/31/2026	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project stayed on track during the January 2026 reporting period. Teams continued work on tasks for Sprints 2 and 3 of Phase 2, Release 3. • Contract Amendment 3 addressing changes to the Maintenance & Operations (M&O) years remains under review by the project and the Office of Statewide Procurement (OSTP). • The IPO Manager notes that the project’s steady progress reflects strong team engagement, well-established operational processes, and ongoing collaboration to identify and address project needs.

Project Overall Health

Comments

Green

The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project stayed on track during the January 2026 reporting period. Teams continued work on tasks for Sprints 2 and 3 of Phase 2, Release 3. • Contract Amendment 3 addressing changes to the Maintenance & Operations (M&O) years remains under review by the project and the Office of Statewide Procurement (OSTP). • The IPO Manager notes that the project’s steady progress reflects strong team engagement, well-established operational processes, and ongoing collaboration to identify and address project needs.

Focus Area/Rating	Comments
Governance Green	This focus area remained Green (satisfactory) during this reporting period. • The meeting held on January 14, 2026, reaffirmed that the project remains on track to achieve its objectives within the approved scope, schedule, and budget. • The governance structure continues to function effectively, maintaining full compliance with the Change Control Management process. Decisions are consistently escalated and resolved at the appropriate authority levels, ensuring transparency and accountability. • Project team members are actively facilitating the decisions and approvals necessary to finalize SPR1-related Contract Amendment 3. • The IPO Manager reiterated the importance of sustaining stakeholder awareness of key project decisions and ensuring their continued involvement in project activities to support successful outcomes for ongoing development efforts.
Time Management Green	This focus area remained Green (satisfactory) during this reporting period. • The project is continuing to work on Phase 2 Release 3’s Sprints 2 & 3. Time management has been consistently strong throughout execution, and the teams are continuing to work diligently to ensure all tasks remain on track. • The approved SPR1-related fourteen-month extension to the project timeline has been incorporated in the project schedule as Phase 2, Release 3, and Release 4 tasks. • The IPO Manager recommended continuing the practice of updating the project schedule to include the names of individuals for each activity to ensure accountability and keep the master schedule document updated as needed.
Cost & Contract Management Yellow	This focus area remained in Yellow (cautionary) during this reporting period. • This focus area remains Yellow (cautionary) for the reporting period due to pending completion of Contract Amendment 3 related to Maintenance & Operations (M&O) years. The project continues to work closely with the Office of Statewide Procurement (OSTP) to finalize this amendment. • The IPO Manager recommends maintaining strong collaboration with CARB contracts and procurement staff and OSTP representatives to resolve outstanding issues and expedite completion. Oversight efforts remain focused on ensuring compliance with mandated guidelines and providing timely support to the project team. • The PM is working to obtain a detailed breakdown of CDT’s Amazon Web Services (AWS) costs to identify potential opportunities for cost savings. • Additionally, the IPO Manager advises CARB to implement a system for tracking project-specific costs. This will enable accurate and timely reporting of actual expenditures, supporting future requirements such as the Post Implementation and Evaluation Report (PIER).
Scope Management Green	This focus area remained Green (satisfactory) in this reporting period. • The project is currently working on Sprints 2 & 3 activities for Phase 2 Release 3. • The scope changes approved under SPR1 for the Design, Development & Implementation (DD&I) extension are being progressively refined into features and stories within the backlog and prioritized for upcoming sprints, with active collaboration from both Program and SI vendor teams. • The IPO Manager recommends that the project continue adhering to best practices to ensure the identified scope changes are delivered incrementally and that any potential deviations are detected early, allowing for timely adjustments or additional scope changes if necessary.
Resources Green	This focus area remained Green (satisfactory) during this reporting period. • The project continued to successfully complete scheduled tasks with no concerns about resource availability in any of the project areas. • The IPO manager recommended that the project ensure appropriate onboarding documents are updated and readily available when resource changes occur, to help mitigate any delays and misunderstandings. • The IPO Manager recommends that the project review and account the actual staffing resources being utilized in the project at a periodic cadence and ensure the appropriate staffing resources are available to continue to support the project.
Quality Green	This focus area remained in Green (satisfactory) during this reporting period. • The project continues to demonstrate strong alignment with established requirements, reflecting disciplined execution and adherence to approved standards as evidenced by the deliverables received. • The IPO Manager observed that the project team has adopted a structured and pragmatic approach to ongoing improvement. This includes proactively identifying opportunities for improvement, systematically assessing user satisfaction and feedback, and integrating lessons learned into current practices. The team’s responsiveness to stakeholder input has strengthened confidence in the project’s governance and delivery model. • The Independent Verification and Validation (IV&V) team continued to remain engaged, delivering timely technical oversight to ensure the project consistently upholds high-quality standards throughout execution.
Risk And Issues Green	This focus area remained in Green (satisfactory)during this reporting period. • The project opened Issue #26 during this reporting period related to recurring issues causing production application restarts. • The project is monitoring two open risks. Risk #49 is related to the project having 45 days to justify the M&O scope and cost, and the risk of timely CARB, California Environmental Protection Agency (CalEPA), and CDT approvals. Risk #46 is regarding the ongoing CARB Contract and Procurement team resource constraint. • The IPO Manager recommends that the project team maintain consistent follow-up with relevant stakeholders to ensure prompt resolution of concerns and support the timely completion of Amendment 3.
Transition Readiness Green	This focus area remained in Green (satisfactory) during this reporting period, as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • Over 783,000 vehicles are registered in the CTC-VIS database and have generated revenue of over $64 million from fee collection. • The IPO Manager reiterated the recommendation that the Program team formally document the outreach team’s best practices, performance metrics, and lessons learned, capturing both achievements and areas requiring improvement. This documentation will provide valuable input for updating the Post‑Implementation Evaluation Report (PIER) upon project completion.
Conditions For Approval Green	None
Corrective Action Green	None.

Project Approval Documents

Website Accessibility Certification

20250626 Release-16