Independent Project Oversight Report (IPOR) Rating
-
- Satisfactory, no corrective action necessary.
Green -
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Yellow -
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Red -
- Not enough data is available to make a determination about the project health.
Blue -
No Report Available - Indicates that a Report is not available for publishing for the reporting period.
3900-074 Clean Truck Check- Vehicle Inspection System (CTC-VIS)
The California Air Resources Board proposes to create a compliance database for the upcoming Heavy-Duty Inspection and Maintenance program to house and store vehicle inspection data and determine compliance with the program.
Project Details
| Agency / State Entity | Environmental Protection / Air Resources Board, State |
|---|---|
| Total Cost | $43,542,164 |
| Last Approved Start Date | 06/01/2023 |
| Last Approved Finish Date | 10/31/2025 |
| Criticality Rating | High |
| IPOR Reporting Period | Overall IPOR Rating |
|---|---|
| 11/01/2025 - 11/30/2025 |
Green
|
Independent Project Oversight Dashboard
Key Questions
Is the project on track to satisfy the customer's business objectives?Yes
Is the project on track to achieve the objectives in the approved timeframe?Yes
Is the project on track to achieve the objectives within the approved budget?Yes
| Project Overall Health | Comments |
|---|---|
|
Green
|
The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project schedule, scope, and cost remained on track in the November 2025 reporting period. The project teams are actively working on Sprints 1 & 2 of Phase 2 Release 3. • Contract Amendment 3 related to the Maintenance & Operations (M&O) years changes are currently under review by the teams and is anticipated to be completed in the next few weeks. • The IPO Manager continues to recognize the strong coordination and active engagement across all project teams and their positive approach to achieving the established objectives. |
| Focus Area/Rating | Comments |
|---|---|
| Governance Green
|
This focus area remained Green (satisfactory). • The Governance Structure continues to operate efficiently, with the project making timely decisions at the appropriate levels of authority for the project milestones. • The Executive Steering Committee meeting held on November 12, 2025, reaffirmed that the project is on track to achieve its objectives within the planned scope, schedule, and budget. • Project team members are providing active support for decisions related to the SPR1 contract amendments. • The IPO Manager continued to emphasize the importance of transparency, maintaining stakeholder awareness of project decisions, and enabling their active participation in driving successful outcomes. |
| Time Management Green
|
This focus area remained Green (satisfactory) during this reporting period. • The project is on track, continuing to work on Phase 2 Release 3’s Sprints 1 & 2. The IPO manager has noted that the project has consistently remained on schedule throughout execution, and the teams have worked diligently to ensure all tasks remain on track. • The approved SPR1 has extended the project schedule by fourteen months to incorporate the newly approved scope. The additional scope will be covered by Phase 2, Release 3, scheduled across ten sprints, and Phase 2, Release 4, scheduled across eight sprints. • The IPO Manager continues to recommend updating the project schedule by assigning specific activities and tasks to individual team members rather than broader project groups. This continued practice will enhance accountability, enable early identification of resource constraints, and help mitigate potential risks. |
| Cost & Contract Management Yellow
|
This focus area remained in Yellow (cautionary). • The project is continuing to work with the Office of Statewide Procurement (OSTP) on completing Contract Amendment 3 related to the M&O years. • The IPO Manager recommends that the project team maintain close collaboration with CARB contracts and procurement staff, as well as OSTP representatives, to ensure the timely resolution of any concerns and support the completion of Contract Amendment 3 timely. • The IPO Manager is working closely with the project, ensuring that the project is following mandated guidelines and that the project team is provided with the necessary timely support. • The IPO manager continued to recommend that CARB implement a system to identify project-specific costs. This will help the CTC-VIS project track the actuals easily and in a timely manner for any future reporting needs. |
| Scope Management Green
|
This focus area remained Green (satisfactory) in this reporting period. • The project is currently working on Sprints 1 & 2 activities for Phase 2 Release 3. • The approved SPR1’s Design, Development & Implementation (DD&I) extension encompasses eight areas of scope changes, derived from additional requirements, lessons learned, and user feedback from those using the system currently in production. Release 3 and Release 4 deliverables have been defined and approved for execution. • The IPO Manager recommends that the project continue following best practices to ensure the program’s identified scope changes are being met incrementally and that the project can identify any deviation early that could require additional scope changes. |
| Resources Green
|
This focus area remained Green (satisfactory). • The project continues to complete scheduled tasks successfully, with no issues related to resource availability. • The Independent Verification & Validation (IV&V) team remains actively engaged, providing ongoing technical oversight to support project quality. - The IPO Manager recommends continued follow‑up with relevant team members to ensure timely resolution of concerns for successful completion of Amendment 3, and proactive management of resource constraints to avoid delays. |
| Quality Green
|
This focus area remained in Green (satisfactory). • The project continues to demonstrate consistent alignment with established requirements, reflecting disciplined execution and adherence to approved standards. • The IPO Manager recommends that the project team continue and broaden the application of test automation where feasible. Establishing a robust automation framework aligned with the expanding scope will enhance testing efficiency and reduce dependency on staff availability. • The IV&V team remains fully engaged, delivering technical oversight to ensure the project consistently upholds high-quality standards throughout execution. |
| Risk And Issues Green
|
This focus area remained in Green (satisfactory). • The project closed Risk#48 and opened Risk#49 during this reporting period. • Risk #49 is related to the project having 45 days to justify the M&O scope and cost, and risk of timely CARB, California Environmental Protection Agency (CalEPA), and CDT approvals. • The IPO Manager recommends that the project team maintain consistent follow-up with relevant stakeholders to ensure prompt resolution of concerns and support the timely completion of Amendment 3. |
| Transition Readiness Green
|
This focus area remained in Green (satisfactory) as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • Over 783,000 vehicles are registered in the CTC-VIS database and have generated revenue of over $60 million from fee collection. • The IPO Manager reiterated the recommendation that the Program team formally document the outreach team’s best practices, performance metrics, and lessons learned, capturing both achievements and areas requiring improvement. This documentation will provide valuable input for updating the Post‑Implementation Evaluation Report (PIER) upon project completion. |
| Conditions For Approval Green
|
None |
| Corrective Action Green
|
• There are no corrective action plan items. |
20250626 Release-16