Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

7350-094 CalOSHA Data Management System (CalOSHA DMS)

DIR proposes to acquire an integrated online system for its Division of Occupational Safety and Health (DOSH), better known as “Cal/OSHA”. The new system will support customizable workflow and reporting, more readily adapt to business needs and provide better management of the data flowing between Cal/OSHA and the Federal OSHA Information System (OIS).

Project Details

Agency / State Entity	Labor and Workforce Development / Industrial Relations, Department of
Total Cost	$99,993,483
Last Approved Start Date	06/27/2024
Last Approved Finish Date	10/31/2027
Criticality Rating	Medium

IPOR Reporting Period	Overall IPOR Rating
09/01/2026 - 09/30/2026	Red

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Uncertain

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health	Comments
Red	The project’s overall health rating continues to remain escalated. • IPO Manager observed in daily meetings that the project remains aligned with business objectives however the schedule is pending SPR approval. • Data integration and migration issues, including FedOIS mapping and synchronization gaps, represent material risks requiring close technical and SI coordination. • Persistent scope and quality issues keep the project in an escalated status. Consultation workstream UAT is progressing well, while Enforcement workstream continues to face capacity and approval delays as observed through daily standup meetings by the IPO Manager.

Project Overall Health

Comments

Red

The project’s overall health rating continues to remain escalated. • IPO Manager observed in daily meetings that the project remains aligned with business objectives however the schedule is pending SPR approval. • Data integration and migration issues, including FedOIS mapping and synchronization gaps, represent material risks requiring close technical and SI coordination. • Persistent scope and quality issues keep the project in an escalated status. Consultation workstream UAT is progressing well, while Enforcement workstream continues to face capacity and approval delays as observed through daily standup meetings by the IPO Manager.

Focus Area/Rating	Comments
Governance Green	The Governance Management focus area continues to remain in satisfactory status because: • The Cal/OSHA project team follows the processes outlined in the Governance Management Plan. • DIR has a pending task for updates to be submitted for SPR.
Time Management Red	The Time Management focus area rating continues to remain in escalated status because: • IPO Manager reviewed the Project Schedule for the planned Go Live dates for Release 1 and Release 2 which remain unchanged and currently SPR 1 is being reviewed by the department to rebaseline Release 3 schedule. • IPO Manager observed in daily meetings that the Consultation workstream UAT is progressing as planned, however Enforcement workstream continues to experience sprint delays due to slower than planned story approvals.
Cost & Contract Management Green	The Cost & Contract Management focus area is in satisfactory status because: • IPO Manager observed that project remains with no unplanned cost impacts identified in the September 2026 reporting period. • Upcoming cost‑sensitive dependencies, such as Data Migration vendor selection and GCP platform provisioning, require continued oversight to prevent downstream budget adjustments.
Scope Management Red	The Scope Management focus area continues to remain in escalated status because: • IPO Manager observed daily stand-up meetings and noted scope remains generally stable, however Enforcement and Consultation user stories continued to progress more slowly than planned. • IPO Manager observed as reported by project team in meetings that revised project plan published in September provides updated scope boundaries and milestone expectations, although formal SPR approval is required to solidify these changes is still pending DIR SPR updates.
Resources Green	The Resource Management focus area rating remained in satisfactory status because: • IPO Manager observed the project report State staffing remains generally stable, with 6 of 7 Program positions and 19 of 22 IT positions filled, and recruitment underway for remaining vacancies. • Filling the majority of vacancies strengthens project stability, ensures that critical workstreams are staffed, and reduces delays caused by resource shortages with emphasis on filling remaining vacancies and strengthening PO participation to maintain delivery momentum heading into Release 1.
Quality Red	The Quality Management focus area rating continues to remain in escalated status because: • IPO Manager observed in daily project meetings that Enforcement sprint quality continues to be inconsistent, with recurring demo stage issues and late clarifications indicating the need for stronger adherence to the Definition of Ready and Definition of Done. • IPO Manager recommends use of Sprint retrospective meetings to ensure change items are captured and tracked for future review.
Risk And Issues Yellow	The Risks and Issue Management area rating changed to cautionary status because: • IPO Manager observed in daily project meetings that new issue emerged regarding FedOIS schema changes, increasing the potential for rework and schedule impact. Project Risk posture remains cautionary driven by a new high impact risk related to GCP ingestion readiness as reported by the project team.
Transition Readiness Green	The Transition Readiness focus area rating remained satisfactory because: • IPO Manager observed in daily project meeting that transition milestones currently in focus include, completion of Consultation UAT (10/30/26), stabilization of migrated data for downstream testing, environment readiness for training, and confirmation of cutover planning timelines. • Training schedule coincides with the Go-Live timeline in November.
Conditions For Approval Green	All Conditions of Approval have been met.
Corrective Action Green	N/A

Project Approval Documents