3900-073 Clean Air Reporting Log (CARL) Redesign

The California Air Resource Board, Mobile Source Control Division, proposes to upgrade the Clean Air Reporting Log (CARL) database in order to improve current functionality and sustainability of the system. Improvements will provide Program with ability to eliminate manual processing of projects not currently supported by CARL, more efficient processing of applications, location based emission reduction projects, less reliance on programming changes to make regular annual updates, add Greenhouse Gas functionality, and provide a technology refresh so that the new system is more secure, less prone to breakdown, and more supportable by programming staff.

Project Details

IPOR Reporting Period	Overall IPOR Rating
05/01/2025 - 05/31/2025	Red

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?No

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health

Comments

Red

The project status remained in Red (escalated) in this reporting period. • The Project Steering Committee (PSC) authorized the CARB Contract Manager to issue a stop-work order to the vendor on May 27, 2025. The project assessment has continued to raise concerns about the product’s quality, as well as the inability to assess the completeness of the deliverables against established requirements, leading the Project team to decide to stop further development work. • The CARL PSC is looking to continue product development using internal CARB technical resources from the CARB Office of Information Security (OIS) and Staff augmentation. • The IPO manager is monitoring the project’s assessment of the deliverables, impact on schedule, scope, and cost, and will provide guidance on potential options moving forward and continued alignment with best practices.

Focus Area/Rating	Comments
Governance Green	The focus area changed from Yellow (cautionary) to Green (satisfactory) during this reporting period. • The Project’s Executive Steering Committee (ESC) meeting was last held on May 28, 2025. • The project stakeholders are actively evaluating the project status, to make the required crucial decisions, and working towards finding the best direction to achieve the project’s planned objectives. • The IPO Manager recommends continuing to facilitate open and transparent communications with stakeholders to provide the project decision-making body insight into current activities and to ensure timely support as needed.
Time Management Red	The focus area remained Red (escalated) during this reporting period. • The stop-work order will delay the project schedule further. The Project Manager (PM) is conducting a gap analysis to assess the completeness of the received deliverables and the extent of the remaining scope. The project team is developing a new roadmap to reflect the plan for moving forward with internal resources and will baseline a new project schedule. • The IPO manager recommends that the Project team understand the underlying issues that have occurred, ensure that the project can identify the remaining requirements correctly to prevent unnecessary duplication and rework, devise the appropriate remediation measures, and prevent future schedule variances.
Cost & Contract Management Red	The focus area remained in Red(escalate) during this reporting period. • The vendor contract is to be amended to include the revised costs for partially completed deliverables and to remove deliverables that cannot be completed. The project continues to assess scope & cost variance and will work on the related SPR and contract amendments. • The IPO Manager recommends that the Project team ensure the CARB and CDT procurement teams collaborate on the required contract amendments and that their resource constraints do not hinder these efforts. • The IPO manager recommends updating the lessons learned database from this experience to reflect the challenges and impediments encountered, as well as areas for improvement.
Scope Management Red	The focus area remained in Red(escalate) during this reporting period. • The Project continued to finalize the Gap analysis to understand the scope of what has been developed so far and what scope remains to be done. • The project is working on coming up with a new MVP to ensure the project can achieve the baseline objectives with a redefined project roadmap and CARB OIS. • The IPO Manager recommends that the project teams prioritize active participation to understand and identify the remaining tasks, support the transition, and ensure the vendor can deliver before the contract expires. This could mitigate/minimize unnecessary rework later.
Resources Red	The focus area is in Red(escalate) during this reporting period. • Vendor resources are no longer supporting the project. • The CARB allocated resource tracking for the current reporting period remained unchanged despite the stop-work order. • The IPO manager also recommends that the Project ensure adequate mitigation measures are in place to avoid the risk of inadequate support from CARB teams.
Quality Red	The focus area remained in Red(escalate) during this reporting period. • The requirements' lack of traceability and the inability to understand what has been done and what has not been done raised concerns about the quality of the work done so far, leading to the Project’s decision to issue a Stop Work order. • The IPO Manager recommended that the Project team document the lessons learned database from this experience, including the challenges and impediments encountered, as well as areas for improvement. This will help project teams avoid repeating mistakes and make informed decisions moving forward to complete the project.
Risk And Issues Green	The focus area changed from Yellow (cautionary) to Green (satisfactory) during this reporting period. • The IPO manager is concerned that the required contract amendments (for vendor contract expiry and to address the remaining work for transition) are at risk of not being completed in a timely manner. Throughout its history, the project has seen consistent delays to contract-related activities. • Due to the stop work order status, all the open issues and risks have been closed.
Transition Readiness Green	The focus area remains Green for this reporting period.
Conditions For Approval Green	None
Corrective Action Green	None

20250626 Release-16