Independent Project Oversight Report (IPOR) Rating

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project remained on schedule and was within the approved scope and cost in the October 2026 reporting period. • The project has continued to maintain sustained delivery momentum with effective coordination across teams and is progressing towards Phase 2 Release 4 completion in December 2026. • During this reporting period, the project continued work on Phase 2 Release 4’s Sprints 5 and 6 activities.

Focus Area/Rating	Comments
Governance Green	This focus area remained Green (satisfactory) during this reporting period. • The Executive Steering Committee (ESC) meeting held on October 14, 2026, confirmed that the project is on track to achieve its objectives within the baselined scope and schedule. The project’s budget overrun related to Amazon Web Services (AWS) expenditures will continue to be absorbed by redirected funding, maintaining overall budget stability. • The project’s governance structure is operating effectively, enabling consistent project delivery and maintaining confidence in the strength of management controls. • The Independent Project Oversight (IPO) Manager continued to emphasize the importance of maintaining timely communication and keeping stakeholders informed of key project decisions.
Time Management Green	This focus area remained Green (satisfactory) during this reporting period. • The project activities remained on track and are progressing towards the final release in December 2026. • The IPO Manager continued to recommend focus on proactively identifying, monitoring, and mitigating schedule risks arising from competing priorities. • The IPO Manager recommended continuing to maintain the inclusion of assigned resource names for all project schedule activities to promote accountability, while continuing to keep the master schedule current and updated as needed.
Cost & Contract Management Green	This focus area remained Green (satisfactory) during this reporting period. • The project is anticipating increased AWS costs in the upcoming weeks due to the regression testing and Phase 2 Release 4 implementation related workload increase. • The IPO manager continued to recommend that the project track project-specific project costs in a timely manner for future reporting needs, including the Post Implementation and Evaluation Report (PIER).
Scope Management Green	This focus area remained Green (satisfactory) in this reporting period. • During this reporting period, the overall Phase 2 14-month extended Design Development & Implementation (DDI) Scope is at 73% completion. • During this reporting period, the project continued working on the tasks associated with Phase 2 Release 4 Sprints 5 and 6. • The IPO Manager notes that the project teams continuously assess and validate the business value of remaining requirements by clearly differentiating between system functions and features critical to meeting program objectives and those that are discretionary.
Resources Green	This focus area remained Green (satisfactory) during this reporting period. • The project continued to successfully complete scheduled tasks with no concerns about resource availability in any of the project-specific areas except for the CARB ITPCR section. The impact of staffing-related issues in the ITPCR section continued to remain low during this reporting period. • The IPO Manager recommends maintaining regular reviews of resource utilization to support informed decision-making, enhance workforce planning, and help maintain project delivery objectives.
Quality Green	This focus area remained in Green (satisfactory) during this reporting period. • The Release 4 Sprint 5 User Acceptance Testing (UAT) was completed successfully, with minimal defects, further reinforcing the overall quality and stability of the solution. • The IPO Manager continues to recommend regular updates to the project’s Lessons Learned database to ensure that key insights, challenges, and effective practices are captured throughout the project lifecycle. Maintaining this information on an ongoing basis will support a more accurate, complete, and timely Project Implementation Evaluation Report (PIER) at project closeout.
Risk And Issues Green	This focus area remained in Green (satisfactory)during this reporting period. • The risks and issues are being actively monitored, managed, and tracked. No new issues or risks were logged during this reporting period. • The IPO Manager continues to emphasize the value of conducting regular retrospective sessions across both development and project management teams. These sessions provide a structured forum for evaluating project performance, identifying risks and challenges, assessing the effectiveness of project processes and governance controls, and capturing lessons learned to support continuous improvement throughout the project lifecycle.
Transition Readiness Green	This focus area remained in Green (satisfactory) during this reporting period, as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • Over 803,000 vehicles are registered in the CTC-VIS database and have generated revenue of over $83 million from fee collection. • The IPO manager recommends close monitoring knowledge transfer activities to help mitigate transition risks, promote continuity of operations, and ensure that critical knowledge is successfully transferred to the receiving teams within the planned timeframe. • The IPO Manager continues to recommend that the project systematically capture and document the outreach team’s best practices, performance results, lessons learned, and improvement opportunities. Comprehensive documentation of both accomplishments and challenges will not only support knowledge transfer and future program initiatives but also serve as a critical source of information for the development and refinement of the Post-Implementation Evaluation Report (PIER) at project closeout.
Conditions For Approval Green	None
Corrective Action Green	None.

• Special Project Report (pdf)
• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)