Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

4440-126 Continuum Electronic Health Record (EHR)

The Department of State Hospitals proposes to implement the core functionality of an electronic health record in order to address crucial business needs related to standardized patient registration, pharmacy inventory management, and billing operations.

Project Details

Agency / State Entity	Health and Human Services / State Hospitals, Department of
Total Cost	$460,356,108
Last Approved Start Date	06/01/2026
Last Approved Finish Date	11/30/2028
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
06/01/2026 - 06/30/2026	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	• The CDT’s Independent Project Oversight (IPO) kickoff meeting for the Project was held on June 16, 2026. • The CDT IPO team requested the Project team to provide access to the Project environment, including repositories, documents, tools, and Project meetings. • Focus areas will be reviewed in future reporting periods and updated to reflect current conditions as time progresses.

Focus Area/Rating	Comments
Governance Blue	• Analysis of this focus area will be included in future reporting periods as information becomes available. • The Project has a Governance Management plan. • The CDT IPO team requested the Project team to provide access to the Project environment, including repositories, documents, tools, and Project meetings. • IPO assessments for this focus area may include review and analysis of Project governance plans, processes, methods, tools, and information.
Time Management Green	• Analysis of this focus area will be included in future reporting periods as information becomes available. • As per the EHR schedule management plan, the Project will use a deliverables-based approach. The Work Breakdown Structure (WBS) and work package deliverables will be the foundation for developing the Project schedule. • IPO assessments for this focus area may include review and analysis of the Project schedule, schedule variances, and review of plans, processes, methods, tools, and information.
Cost & Contract Management Green	• The Project has an approved budget to achieve the business vision and objectives. • The Project has Cost Management and Contract Management plans. • IPO assessments for this focus area may include review and analysis of cost management and contract management plans, processes, methods, tools, and information.
Scope Management Green	• The Project has a Scope Management plan. • IPO assessments for this focus area may include review and analysis of key specification documents (e.g., contracts, requirement specifications, and/or contract deliverables), processes, methods, tools, and information.
Resources Green	• Analysis of this focus area will be included in future reporting periods as information becomes available. • The Project has an HR and Staff Management plan. • The DSH began onboarding the vendor team during the June reporting period. • IPO assessments for this focus area may include review and analysis of team methods and practices, team composition, skill/ability gaps, and training needs.
Quality Blue	• Analysis of this focus area will be included in future reporting periods as information becomes available. • The Project has a Quality Management plan. • IPO assessments for this focus area may include review and analysis of EHR quality management plan, processes, methods, tools, and information. • IPO assessments for this focus area may reference findings, risks, and issues communicated by the EHR Independent Verification and Validation (IV&V) vendor and Project stakeholders.
Risk And Issues Blue	• Analysis of this focus area will be included in future reporting periods as information becomes available. • The Project has a Risk management and Issue management plans. • The IPO team has been invited to the EHR Weekly Risk and Issue meetings and will begin attending in July.
Transition Readiness Blue	• Analysis of this focus area will be included in future reporting periods as information becomes available. • The Project has a Maintenance and Operations Transition Management plan. • IPO team will communicate with the OCM team to stay updated on the progress of readiness initiatives • IPO assessments for this focus area may include review and analysis of EHR Maintenance and Operations (M&O) Transition management plans, processes, methods, tools, and information.
Conditions For Approval Green	The single Stage 4 condition (onboard IV&V) was completed in June 2026.
Corrective Action Green	None

Project Approval Documents