3600-081 Environmental Review and Permitting Project (ERPP)

The California Department of Fish and Wildlife (CDFW) proposes to update the statewide online permitting systems, Environmental Permit Information Management System (EPIMS) and Scientific Collecting Permit Portal (SCPP). The scope will also include improving operational efficiency in management of environmental permits by supporting other critical Environmental Review processes including online application and tracking of California Endangered Species Act (CESA) Take Permits whose tracking platform known as Project Tracking is no longer supported. The goal of this project is to create one system that can incorporate these systems.

Project Details

IPOR Reporting Period	Overall IPOR Rating
05/01/2026 - 05/31/2026	Red

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Uncertain

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health

Comments

Red

• In May, project remains paused until the vendor can deliver acceptable documentation related to Permit #1 Incidental Take Permits (ITP) and a realistic path forward. • DFW is distributing a daily status report that tracks progress on the twenty-four tasks that need to be completed to lift the pause. The report at the end of May 2025 is estimating the pause to be lifted on June 19,2026. • As of May 2025, twelve tasks have been completed, six are in progress and six have not started. • Once a realistic revised schedule is identified, the DFW will work to gain DFW executive approval, per the Project’s governance process and complete a Special Project Report (SPR) to submit to the CDT.

Focus Area/Rating	Comments
Governance Green	• A Governance Structure has been agreed to and documented in the project planning process.
Time Management Red	• The Project has an acceptable Schedule Management Plan. • IPO has observed the Project falling behind in completing deliverables related to Permit #1, with discovery activities for Permit #2 and #3 on hold until all requirements to lift the pause are completed. • An updated project schedule is being prepared by the vendor and DFW approval of the schedule a requirement to lift the pause. • The Project is now in the seventeenth month of execution and has not updated the Project schedule.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • IPO has witnessed the Project executing and adhering to the Cost and Contract Management Plans. • IPO is aware that the DFW and OSTP have discussed the vendor’s performance and have agreed on next steps.
Scope Management Yellow	• The Project has an acceptable Scope Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the Project progresses. • The October 2025 strategy to deliver the Project continues to be refined to improve future project performance. • The revised strategy should be analyzed using the approved Change Control Process for any impact to project scope.
Resources Yellow	• The Project has received an additional program resource to assist with Organization Change Management (OCM) responsibilities and perform as the OCM Ambassador. • Considering the lack of deliverable quality, the vendors staff may not have the required skillset to deliver the Project.
Quality Red	• IV&V is providing a monthly report and attending project meetings. • IPO has witnessed IV&V providing analysis and recommendations in the team meetings and monthly reports. • The Project Management Plan contains a subsidiary Quality Management Plan that adequately describes the quality expectations of the Project. • IPO has witnessed vendor deliverables content and quality improving.
Risk And Issues Yellow	• The Project has an acceptable Risk Management Plan. • The Project is using a Risk Issue Decision log for tracking, and the topics are discussed in the Bi-Weekly Status meetings and the ESC. • Four of ten items in the risk and issue register were updated in May 2026.
Transition Readiness Green	• The Project has received an additional program resource to act as an ERP Ambassador and support OCM communications.
Conditions For Approval Yellow	• A Special Project Report (SPR) is required pursuant to the State Administrative Manual section 4945.
Corrective Action Green	• There are no corrective action plans in place.

20250626 Release-16