Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project remained on schedule throughout the April 2026 reporting period, demonstrating stable execution against the approved plan. Overall progress during the period reflects sustained delivery momentum and effective coordination across teams. • During this period, project teams continued to advance planned work associated with Phase 2, Release 3, focusing on Sprint 6 and Sprint 7 activities. Efforts remained aligned with established sprint objectives, supporting ongoing development, testing, and preparation for subsequent release milestones. • Contract Amendment 3 addressing changes to the Maintenance & Operations (M&O) years remains under review by the project and the Office of Statewide Procurement (OSTP), estimated to be completed in May 2026.

Focus Area/Rating	Comments
Governance Green	This focus area remained Green (satisfactory) during this reporting period. • The Executive Steering Committee (ESC) meeting held on April 8, 2026, confirmed that the project is on track to achieve its objectives within the established scope, schedule, and budget. • The governance structure continues to operate effectively as designed, demonstrating consistent compliance with the established Change Control Management process. Decisions are routinely reviewed, escalated, and resolved at the appropriate authority levels, supporting timely decision‑making. Overall, the continued effectiveness of the governance structure contributes to stable project execution and confidence in management controls. • Project team members are continuing to facilitate the decisions and approvals necessary to finalize Special Project Report-1 (SPR1) related Contract Amendment 3. • The IPO Manager continued to emphasize the importance of timely communication and sustaining stakeholder awareness of key project decisions. Ongoing participation by program, business, technical, and control agency stakeholders supports informed decision‑making and the successful delivery of development efforts.
Time Management Green	This focus area remained Green (satisfactory) during this reporting period. • The project is on schedule and continuing to work on Phase 2 Release 3 Sprint 6 & 7 tasks. • The project continues to perform on schedule, supported by disciplined execution across teams. To sustain timely delivery of the approved scope, the IPO Manager recommends proactively identifying, assessing, and monitoring schedule risks associated with competing priorities. • The IPO Manager recommended continuing the practice of updating the project schedule to include the names of individuals for each activity to ensure accountability and keep the master schedule document updated as needed.
Cost & Contract Management Yellow	This focus area remained in Yellow (cautionary) during this reporting period due to the continued delay in completion of the Contract Amendment 3. • The IPO manager recommends continuous close collaboration between the CARB contracts and procurement and OSTP team members to ensure a timely response to any concerns to support the completion of Amendment 3. • Project teams continue to work closely with the System Integrator (SI) vendor to review the solution’s AWS usage and evaluate opportunities to optimize costs and improve operational efficiency. These activities are intended to support cost transparency, reinforce fiscal stewardship, and ensure that cloud resources are used efficiently while maintaining required performance, security, and availability standards. • The IPO manager continues to recommend that the project assess, monitor, and report any potential cost-related risks or issues associated with the actual expenditure relative to approved budgets and forecasts, to support informed financial management and timely corrective action.
Scope Management Green	This focus area remained Green (satisfactory) in this reporting period. • Phase 2 Release 3 Design, Development & Implementation (DD&I) Scope is at 32% completion. During this reporting period, the project worked on the scope activities for Sprints 6 and 7 of Phase 2 Release 3. • Program and business representatives are actively validating the proposed system functions and features and establishing sprint-level prioritization, consistent with Agile governance and requirements management best practices. • The IPO manager recommends that project teams continuously validate the business value of upcoming requirements by clearly distinguishing between system functions and features that are critical versus those that are discretionary.
Resources Green	This focus area remained Green (satisfactory) during this reporting period. • The project continued to successfully complete scheduled tasks with no concerns about resource availability in any of the project areas. • The IPO manager recommended that the project ensure appropriate onboarding documents, including project-related plan documents, are updated and readily available when resource changes occur, to help mitigate any delays and misunderstandings. • The IPO Manager continued to recommend the project review and account for the actual staffing resources being utilized in the project at a periodic cadence, and ensure the appropriate staffing resources are available to continue to support the project.
Quality Green	This focus area remained in Green (satisfactory) during this reporting period. • The project has continued to follow robust test and defect management practices throughout all sprints, leading to high test pass rates and minimal defects. • The IPO manager recommends that the project proactively assess and monitor the potential quality impacts of competing priorities and ensure risks/issues are identified early for mitigation, to support delivery of high-quality outcomes. • The IPO manager also recommends that the project apply a disciplined cost‑benefit evaluation to support informed decision‑making, to help prevent low‑value or discretionary changes from diverting focus from critical priorities, and to reduce the risk of scope creep, resource strain, and diminished return on investment. • The Independent Verification and Validation (IV&V) team continued to remain engaged to ensure the project consistently upholds high-quality standards throughout execution.
Risk And Issues Green	This focus area remained in Green (satisfactory)during this reporting period. • In this reporting period, Risk #46, and Risk #49 remained open. Risk# 46 is related to resource availability in the CARB Contract and Procurement team to support the project, and Risk#49 is related to contract amendment 3 approval. Issue #26 remained open, related to the recurring issues causing production application restart. These are being actively monitored and addressed by the project team. • The IPO Manager recommends that the project team maintain consistent follow-up with relevant stakeholders to ensure prompt resolution of concerns and support the timely completion of Amendment 3. • The IPO Manager also recommends that the project identify risks of potential deviations or schedule impacts resulting from competing priorities to ensure early mitigation.
Transition Readiness Green	This focus area remained in Green (satisfactory) during this reporting period, as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • Over 786,000 vehicles are registered in the CTC-VIS database and have generated revenue of over $70 million from fee collection. • The IPO Manager reiterated the recommendation that the Program team formally document the outreach team’s best practices, performance metrics, and lessons learned, capturing both achievements and areas requiring improvement. This documentation will provide valuable input for updating the Post‑Implementation Evaluation Report (PIER) upon project completion.
Conditions For Approval Green	None
Corrective Action Green	None.

• Special Project Report (pdf)
• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)