Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3600-081 Environmental Review and Permitting Project (ERPP)

The California Department of Fish and Wildlife (CDFW) proposes to update the statewide online permitting systems, Environmental Permit Information Management System (EPIMS) and Scientific Collecting Permit Portal (SCPP). The scope will also include improving operational efficiency in management of environmental permits by supporting other critical Environmental Review processes including online application and tracking of California Endangered Species Act (CESA) Take Permits whose tracking platform known as Project Tracking is no longer supported. The goal of this project is to create one system that can incorporate these systems.

Project Details

Agency / State Entity	Natural Resources / Fish and Wildlife, Department of
Total Cost	$13,317,754
Last Approved Start Date	01/07/2025
Last Approved Finish Date	01/06/2027
Criticality Rating	Medium

IPOR Reporting Period	Overall IPOR Rating
08/01/2026 - 08/31/2026	Red

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Uncertain

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health	Comments
Red	• As of August, the project pause that was initiated in January 2026 remains in effect until the vendor can deliver a realistic path forward. • Of the twenty-six tasks that need to be completed to lift the pause, two remain to be completed i.e. an updated schedule and an approved Test Plan. • Once a realistic revised schedule is identified, the DFW will work to gain DFW executive approval, per the Project’s governance process and complete a SPR to submit to the CDT. • At the beginning of August 2026, DFW decided that enough priority roadmap epic design progress has been made and has allowed the vendor to restart Incidental Take Permit (ITP) development.

Project Overall Health

Comments

Red

• As of August, the project pause that was initiated in January 2026 remains in effect until the vendor can deliver a realistic path forward. • Of the twenty-six tasks that need to be completed to lift the pause, two remain to be completed i.e. an updated schedule and an approved Test Plan. • Once a realistic revised schedule is identified, the DFW will work to gain DFW executive approval, per the Project’s governance process and complete a SPR to submit to the CDT. • At the beginning of August 2026, DFW decided that enough priority roadmap epic design progress has been made and has allowed the vendor to restart Incidental Take Permit (ITP) development.

Focus Area/Rating	Comments
Governance Green	• A Governance Structure has been agreed to and documented in the project planning process. • The Executive Steering Committee meeting was well attended by all stakeholders and DFW leadership.
Time Management Red	• The Project has an acceptable Schedule Management Plan. • Discovery activities for Permit #2 and #3 on hold until all requirements to lift the pause are completed. • An updated project schedule has been delivered to DFW and is being reviewed. • The Project is now in the twentieth month of execution and has not updated the Project schedule.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • IPO has witnessed the Project executing and adhering to the Cost and Contract Management Plans.
Scope Management Yellow	• The Project has an acceptable Scope Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the Project progresses. • The revised strategy should be analyzed using the approved Change Control Process for any impact to project scope.
Resources Green	• Project management tasks and work are being completed within quality expectations and the approved budget.
Quality Red	• IV&V is providing a monthly report and attending project meetings. • IPO has witnessed IV&V providing analysis and recommendations in the team meetings and monthly reports along with the Project embracing several recommendations. • An unanticipated task work order was executed to allow the Project to benefit from additional IV&V expertise and guidance. • The Project Management Plan contains a subsidiary Quality Management Plan that adequately describes the quality expectations of the Project. • Once all the pause conditions are met, this focus area can begin to transition towards green.
Risk And Issues Yellow	• The Project has an acceptable Risk Management Plan. • The Project is using a Risk Issue Decision log for tracking and reporting status to Project stakeholders. • Risks and issues are not being discussed on a reoccurring basis in an open forum.
Transition Readiness Green	• The Project has sufficient resources to support the Organizational Change Management (OCM) Plan and manage the change communications for the Project.
Conditions For Approval Yellow	• A Special Project Report (SPR) is required pursuant to the State Administrative Manual section 4945.
Corrective Action Green	• There are no corrective action plans in place.

Project Approval Documents