Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

7350-094 CalOSHA Data Management System (CalOSHA DMS)

DIR proposes to acquire an integrated online system for its Division of Occupational Safety and Health (DOSH), better known as “Cal/OSHA”. The new system will support customizable workflow and reporting, more readily adapt to business needs and provide better management of the data flowing between Cal/OSHA and the Federal OSHA Information System (OIS).

Project Details

Agency / State Entity	Labor and Workforce Development / Industrial Relations, Department of
Total Cost	$99,993,483
Last Approved Start Date	06/27/2024
Last Approved Finish Date	10/31/2027
Criticality Rating	Medium

IPOR Reporting Period	Overall IPOR Rating
06/01/2026 - 06/30/2026	Red

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Uncertain

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health	Comments
Red	The project’s overall health rating continues to remain escalated. • The project continues to remain at risk of missing the January 4, 2027, legislative deadline for delivering a fully functional public portal. • The project’s primary June risk observed by the IPO Manager in daily meetings, is the significant schedule variance, with contributing risks from ongoing staffing gaps. • The rate of improvement is still not sufficient to reduce existing risks tied to legislative deadlines.

Project Overall Health

Comments

Red

The project’s overall health rating continues to remain escalated. • The project continues to remain at risk of missing the January 4, 2027, legislative deadline for delivering a fully functional public portal. • The project’s primary June risk observed by the IPO Manager in daily meetings, is the significant schedule variance, with contributing risks from ongoing staffing gaps. • The rate of improvement is still not sufficient to reduce existing risks tied to legislative deadlines.

Focus Area/Rating	Comments
Governance Green	The Governance Management focus area continues to remain in satisfactory status because: • DIR continues to monitor assigned roles to improve oversight and support decision-making on contractor project delivery. • Project Steering Committee is established and continues to meet on a regular basis and makes decisions.
Time Management Red	The Time Management focus area rating continues to remain in escalated status because: • The project continues to repeatedly miss its sprint timelines, indicating a significant concern with overall time management. • Sprint 12 refinement (47 stories) were observed with a target completion within the reporting period. • IPO Manager will continue to track the project critical path for meeting the Go-Live timeline.
Cost & Contract Management Red	The Cost & Contract Management focus area rating continues to remain in an escalated status because: • The project’s part-time Contract Manager is unable to participate in contractor performance evaluations because they hold a full-time role on another DIR initiative. • Delays in contract oversight create risk for missed deliverables, unmanaged vendor dependencies, and cost inefficiencies. No progress to report on hiring a full time Contract Manager during the June reporting period. • Several procurements (e.g., DAP, automated testing tools, data cleansing vendor) remain untracked in PSR and cost sheets.
Scope Management Red	The Scope Management focus area continues to remain in escalated status because: • Product Owner availability continues to impact refinement and demo cycles POs can only support either refinement or demos on a given day. • 220 stories previously deferred now require re-review further straining available sprint capacity. • DIR is now coordinating PO scheduling to mitigate gaps. • Project has started sprint reviews during the previous two reporting periods. These reviews are vital for early risk detection and feedback during development.
Resources Green	The Resource Management focus area rating remained in satisfactory status because: • Project rate of filling vacancies remained at 76%. • One additional resource started mid - June. • Budgeted and skilled resources continue to be available for the entire duration of the project • Program staffing continues to show 1 vacancy out of 7 authorized positions, with 6 positions filled. • IT staffing reflects 15 filled positions out of 22 authorized, leaving 7 vacancies. Recruiting efforts remain ongoing for both DOSH and IT positions into FY25‑26.
Quality Red	The Quality Management focus area rating continues to remain in escalated status because: • High bug volume persists 24.7% observed remain open during the June reporting period. • Many bugs categorized as “None,” reduce visibility into root causes. IPO Manager recommendation: reclassify categories. • Missing consistent weekly stakeholder reports violates Communication Management Plan. • Release management is experiencing problems due to issues with the project delivery platform. • Many Lessons Learned items are lost because they are not tracked or stored in a shared database.
Risk And Issues Yellow	The Risks and Issue Management area rating changed to cautionary status because: • Continued mismatch between issues vs. risks; many issues still tracked incorrectly as risks. • JIRA risk register lacks trigger and trigger date fields; no mechanism to detect risk activation timeline. • Observed no established strategy for prioritizing the severity or category of open risks discussed in the risk and issue meeting within the June reporting period.
Transition Readiness Green	The Transition Readiness focus area rating remained satisfactory because: • OCM completed Training Plan structure for Release 1. • Training material expected to be finalized prior to UAT in August. • Training schedule coincides with the Go-Live timeline in November.
Conditions For Approval Green	All Conditions of Approval have been met.
Corrective Action Green	N/A

Project Approval Documents