Key Questions

Is the project on track to satisfy the customer's business objectives?Uncertain

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Yellow

During the March reporting period, the overall project health shifted from Green to Yellow. While governance, cost, and scope remain stable, significant challenges in schedule execution, quality, and delivery confidence have emerged. The vendor confirmed that the May 2026 Go-Live date is not achievable, and sustained defects and repeated validation cycles have impacted milestone progress and deliverable acceptance. Risks previously identified have materialized into active issues, and vendor staffing changes have introduced additional coordination challenges. The project has initiated escalation discussions with the vendor leadership and CDT to reassess the delivery approach and establish a realistic path forward.

Focus Area/Rating	Comments
Governance Yellow	During the March reporting period, Governance shifted from Green to Yellow. Oversight structures remain in place; however, discussions have transitioned from routine coordination to increased focus on delivery risks, validation outcomes, and schedule reassessment. Caltrans leadership engagement with the vendor has increased to address quality concerns and define next steps for project stabilization.
Time Management Red	During the March reporting period, Time Management shifted from Yellow to Red. The vendor confirmed that the May 2026 Go-Live date is not achievable due to sustained defect volume and extended validation cycles. Iteration validation and milestone completion have not progressed as planned, and all downstream activities, including User Acceptance Testing (UAT) and Go-Live, are expected to be delayed pending development of a revised schedule.
Cost & Contract Management Green	During the March reporting period, Cost and Contract Management remained Green. Project expenditures continue to align with the approved budget baseline, with cumulative costs of $12,681,159, representing approximately 40 percent of the total approved budget of $31,978,127. Financial controls and contract management processes remain in place. However, continued schedule delays may introduce future cost considerations that will require monitoring.
Scope Management Green	During the March reporting period, Scope Management remained Green. No scope changes were introduced, and all work continues to align with the approved project scope. Activities during this period focused primarily on defect resolution and stabilization of existing functionality rather than advancement of new features.
Resources Yellow	During the March reporting period, Resource Management shifted from Green to Yellow. Vendor staffing changes, including the departure of the vendor Project Manager, introduced risks to continuity and coordination. Increased reliance on State Subject Matter Experts (SMEs) and testing resources was required to support validation and defect resolution activities.
Quality Red	During the March reporting period, Quality Management shifted from Green to Red. Sustained defect volume and repeated validation cycles have delayed acceptance of functionality and impacted delivery confidence. Identified issues indicate gaps in vendor quality control and pre-delivery testing practices.
Risk And Issues Red	During the March reporting period, Risks and Issues shifted from Green to Red. The previously identified risk related to the May 2026 Go-Live has materialized into an active issue. Additional issues related to defect volume, validation delays, and vendor staffing changes have further increased delivery risk.
Transition Readiness Yellow	During the March reporting period, Transition Readiness shifted from Green to Yellow. Transition and training activities slowed as project focus shifted to defect resolution and system stabilization. Progress toward UAT and readiness activities is now dependent on resolution of quality and schedule issues.
Conditions For Approval Green	During the March reporting period, the Conditions for Approval focus area retained its Green rating. • The integrated project schedule and Test Management Plan requirements have been met. • The Transition to Maintenance and Operations Plan remains in progress. Submission six months before the project end date is required.
Corrective Action Green	N/A

• Special Project Report 1 (pdf)
• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Part B Solution Development (pdf)
• Stage 3 Part A Solution Development (pdf)
• Stage 2 Alternative Analysis (pdf)
• Stage 1 Business Analysis (pdf)