3600-081 Environmental Review and Permitting Project (ERPP)

The California Department of Fish and Wildlife (CDFW) proposes to update the statewide online permitting systems, Environmental Permit Information Management System (EPIMS) and Scientific Collecting Permit Portal (SCPP). The scope will also include improving operational efficiency in management of environmental permits by supporting other critical Environmental Review processes including online application and tracking of California Endangered Species Act (CESA) Take Permits whose tracking platform known as Project Tracking is no longer supported. The goal of this project is to create one system that can incorporate these systems.

Project Details

IPOR Reporting Period	Overall IPOR Rating
08/01/2025 - 08/31/2025	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

• Independent Project Oversight (IPO) has witnessed key project meetings that discuss current status, risks and issues. • Requirements Traceability and Discovery planning efforts started on March 19, 2025. • The Project has begun discovery activities for one of the ten permit types. • In June 2025, there has been a delay in starting the second permit type. • In August 2025, the Project continues to analyze any long-term impact to the project end dates and is looking to make up time where feasible.

Focus Area/Rating	Comments
Governance Green	• A Governance Structure has been agreed to and documented in the project planning process. • IPO attended the Executive Steering Committee (ESC) meeting on August 8, 2025, and found the meeting functioning properly and the content appropriate for the audience.
Time Management Yellow	• The Project has an acceptable Schedule Management Plan. • IPO has observed the Project delivering tasks related to Permit #1, with discovery activities for Permit #2 and #3 taking longer to begin than planned. • In July 2025, the Project has identified requirements that are universal to all permit types e.g. payment processing and dashboard layout. The Project took time to structure those requirements to meet the needs of all permit types and reached consensus during the August 2025 reporting period. • An updated project schedule is currently in the works.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • IPO has witnessed the Project executing and adhering to the Cost Management Plan. • In August 2025, IPO has observed portions of the Contract Management Plan being executed e.g. change management and decision recording.
Scope Management Green	• The Project has an acceptable Scope Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the Project progresses.
Resources Green	• The Project has an acceptable Resource Management Plan. • Initially project readiness and discovery activities progressed as planned and used less than anticipated staff to complete; however, the response to current delays could be to use more resources. IPO is monitoring this outcome.
Quality Green	• Independent Verification and Validation (IV&V) is providing a monthly report and attending project meetings. • IPO has witnessed IV&V providing analysis and recommendations in the team meetings. • The Project Management Plan contains a subsidiary Quality Management Plan that adequality describes the quality expectations of the Project. • IPO will monitor the Project’s execution and adherence to quality management as the project progresses.
Risk And Issues Green	• The Project has an acceptable Risk Management Plan. • The Project Team is using a Risk Issue Decision log for tracking, additionally the topics are discussed in the Bi-Weekly Status meetings.
Transition Readiness Green	• The Project has revised their OCM Strategy within the limits of the current resources. The approved plan is to use a more modest approach to OCM using DFW Staff, IV&V and the Vendor’s Quality Management (QM) Team.
Conditions For Approval Green	• There are no conditions for approval in place.
Corrective Action Green	• There are no corrective action plans in place.

20250626 Release-16