Independent Project Oversight Report (IPOR) Rating
-
- Satisfactory, no corrective action necessary.
Green -
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Yellow -
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Red -
- Not enough data is available to make a determination about the project health.
Blue -
No Report Available - Indicates that a Report is not available for publishing for the reporting period.
5225-180 BIS Migration to S4 HANA (BIS-2-S4)
The California Department of Corrections and Rehabilitation (CDCR), an augmentation to the General Fund of $8.1 million in 2023-24, $9.0 million in 2024-25 and $7.5 million in 2025-26 to move CDCR’s current Enterprise Resource Platform system (ERP), SAP/Business Information System (BIS) to SAP’s new ERP system/platform offering called S4 HANA. The requested funding includes all the normal phases required during a system migration: Blueprinting, Unit Testing, Integration Testing, Training, Cutover Processes and Post Go Live Support.
Project Details
| Agency / State Entity | Corrections and Rehabilitation / Corrections and Rehabilitation, Department of |
|---|---|
| Total Cost | $68,289,406 |
| Last Approved Start Date | 06/28/2024 |
| Last Approved Finish Date | 09/25/2026 |
| Criticality Rating | High |
| IPOR Reporting Period | Overall IPOR Rating |
|---|---|
| 09/01/2025 - 09/30/2025 |
Green
|
Independent Project Oversight Dashboard
Key Questions
Is the project on track to satisfy the customer's business objectives?Yes
Is the project on track to achieve the objectives in the approved timeframe?Yes
Is the project on track to achieve the objectives within the approved budget?Yes
| Project Overall Health | Comments |
|---|---|
|
Green
|
The overall health of the project is Green, as the project is progressing according to timeline. Phase 1 of the project successfully went live on September 22, 2025. Budget and scope are in alignment with approved baseline. |
| Focus Area/Rating | Comments |
|---|---|
| Governance Green
|
• Project roles and responsibilities are established and documented. • Executive Steering Committee (ESC) is expected to receive fourth quarter status update in October 2025. • Decisions are being made timely and at the right levels. • Governance Management Plan is in place and processes are being followed. |
| Time Management Yellow
|
• Project activities are progressing in accordance with the approved timeline. • Project has two (2) separate schedules to track project activities which poses risk to project schedule. • No schedule review meeting was held. • Schedule Management Plan is in place. |
| Cost & Contract Management Green
|
• Current project costs are in alignment with approved budget. • Deliverable Expectation Documents (DED’s) were completed and signed prior to work starting. • Contract and Cost Management Plans are in place and processes are being followed. |
| Scope Management Green
|
• Scope is in alignment with the approved baseline. • No change to project scope during this reporting period. • No change requests (CRs) were approved. • Scope and Requirements Management Plans are in place and processes are being followed. |
| Resources Green
|
• Project team appears to be working well together. • Resources have the tools necessary to complete tasks as assigned. • Resource Management Plan is in place and processes are being followed. |
| Quality Green
|
• Presentations and demos created and delivered by the contractor have been clean, neat, and well organized. • Two (2) deliverable was submitted or approved. • Defects for hypercare were evaluated, prioritized and corrected. • Quality Management Plan is in place and processes are being followed. |
| Risk And Issues Green
|
• Risk and issues are being identified and tracked. • Project Riks/Issue bi-weekly meetings were cancelled during the reporting period to focus on go-live activities. • Risk and Issue Management Plans are in place and process are being followed. |
| Transition Readiness Green
|
• Organization Change Management (OCM) is appropriate for this stage of the project. • Development activities completed on training materials. • Project completed for Migration 5 (dress rehearsal) and Migration 6 (production cutover). • Project completed performance testing of S4 HANA system. • Project started hypercare support after go-live. |
| Conditions For Approval Green
|
• The condition of providing updated project management plans from PAL within 90 days of contract start and an updated Master Project Schedule within 60 days of contract start has been satisfied. |
| Corrective Action Green
|
• There are no corrective action plans in place. |
20250626 Release-16