3600-081 Environmental Review and Permitting Project (ERPP)

The California Department of Fish and Wildlife (CDFW) proposes to update the statewide online permitting systems, Environmental Permit Information Management System (EPIMS) and Scientific Collecting Permit Portal (SCPP). The scope will also include improving operational efficiency in management of environmental permits by supporting other critical Environmental Review processes including online application and tracking of California Endangered Species Act (CESA) Take Permits whose tracking platform known as Project Tracking is no longer supported. The goal of this project is to create one system that can incorporate these systems.

Project Details

IPOR Reporting Period	Overall IPOR Rating
05/01/2025 - 05/31/2025	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	• The Project has begun discovery activities for the first of ten permit types. • Independent Project Oversight (IPO) has witnessed key project meetings are progressing as planned. • Requirements Traceability and Discovery planning efforts started on March 19, 2025 and are progressing as planned.

Focus Area/Rating	Comments
Governance Green	• A Governance Structure has been agreed to and documented in the project planning process. • IPO observed the first Executive Steering Committee (ESC) meeting on May 8, 2025 and found the meeting well attended by DFW stakeholders and the status reporting very comprehensive.
Time Management Green	• The Project has an acceptable Schedule Management Plan. • IPO has observed the Project delivering tasks as planned in the Project Schedule.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • IPO has witnessed the Project executing and adhering to the Cost Management Plan. • IPO has not witnessed Contract Management Plan execution as of May 2025; however, the Project was proactive and prompt in removing the underperforming Quality Assurance (QA) vendor.
Scope Management Green	• The Project has an acceptable Scope Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the Project progress.
Resources Yellow	• The Project has an acceptable Resource Management Plan. • There are insufficient resources to implement the scope of the original Organizational Change Management (OCM) Plan. • Initial project readiness and discovery activities have progressed as planned and used less than anticipated staff to complete.
Quality Green	• Independent Verification and Validation (IV&V) contract was awarded with a start date of March 3, 2025. • IV&V has reviewed the requirements, Test Plan and Data Migration Plan providing recommendations to DFW. • IPO will monitor the Project’s execution and adherence to quality management as the project progresses. • The Project Management Plan contains a subsidiary Quality Management Plan that adequality describes the quality expectations of the Project.
Risk And Issues Green	• The Project has an acceptable Risk Management Plan. • The Project Team has begun using a risk log to track risks identified.
Transition Readiness Yellow	• The Project has a robust OCM Plan that is not possible to implement within the current budget. The Project is developing a more modest approach to OCM using DFW Staff, IV&V and the Vendor’s Quality Management (QM) Team.
Conditions For Approval Green	• There are no conditions for approval in place.
Corrective Action Green	• There are no corrective action plans in place.

20250626 Release-16