Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

7350-094 CalOSHA Data Management System (CalOSHA DMS)

DIR proposes to acquire an integrated online system for its Division of Occupational Safety and Health (DOSH), better known as “Cal/OSHA”. The new system will support customizable workflow and reporting, more readily adapt to business needs and provide better management of the data flowing between Cal/OSHA and the Federal OSHA Information System (OIS).

Project Details

Agency / State Entity	Labor and Workforce Development / Industrial Relations, Department of
Total Cost	$99,993,483
Last Approved Start Date	06/27/2024
Last Approved Finish Date	10/31/2027
Criticality Rating	Medium

IPOR Reporting Period	Overall IPOR Rating
07/01/2026 - 07/31/2026	Red

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Uncertain

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health	Comments
Red	The project’s overall health rating continues to remain escalated. • The IPO Manager reviewed the project schedule and confirmed that the planned Go-Live dates for Release 1 and Release 2 remain unchanged. SPR 1 submission is currently under department review to support a rebaseline of Release 3 schedule. • The rate of improvement is still not sufficient to reduce existing risks tied to legislative deadlines.

Project Overall Health

Comments

Red

The project’s overall health rating continues to remain escalated. • The IPO Manager reviewed the project schedule and confirmed that the planned Go-Live dates for Release 1 and Release 2 remain unchanged. SPR 1 submission is currently under department review to support a rebaseline of Release 3 schedule. • The rate of improvement is still not sufficient to reduce existing risks tied to legislative deadlines.

Focus Area/Rating	Comments
Governance Green	The Governance Management focus area continues to remain in satisfactory status because: • Completed monthly governance review with program leadership and IT management. • Reviewed progress on system enhancements and integration work. • Coordinated with Cal/OSHA program SMEs to ensure workflow requirements are aligned with operational needs. • DIR continues to monitor assigned roles to improve and support decision-making on contractor project delivery.
Time Management Red	The Time Management focus area rating continues to remain in escalated status because: • The IPO Manager reviewed the Project Schedule for the planned Go Live dates for Release 1 and Release 2 which remain unchanged and currently SPR 1 is being reviewed with the department to rebaseline Release 3 schedule. • IPO Manager will continue to track the project critical path for meeting the Go-Live timeline.
Cost & Contract Management Yellow	The Cost & Contract Management focus area rating was moved to cautionary status because: • The project’s part-time Contract Manager has added value as observed by the IPO Manager in stand-up meetings. • To ensure delays in contract oversight do not create risks for missed deliverables, unmanaged vendor dependencies, and cost inefficiencies, the IPO Manager will continue to monitor Contract Manager involvement in project in future reporting periods.
Scope Management Red	The Scope Management focus area continues to remain in escalated status because: • The IPO Manager noted that Sprint 12 demos completed only 39% of the planned items (11 of the 39 user stories). • During demo meetings in the July 2026 reporting period, the IPO Manager observed that business signoff reached just 13% of the planned items (5 of the 39 user stories). • IPO Manager observed in the daily stand-up meetings where DIR is actively coordinating PO involvement to mitigate gaps. • IPO Manager observed that project sprint reviews continue during the July reporting period. These reviews are vital for early risk detection and feedback during development.
Resources Green	The Resource Management focus area rating remained in satisfactory status because: • IPO Manager observed the project report 83% of vacancies filled. • Budgeted and skilled resources continue to be available for the entire duration of the project • Program staffing continues to show 1 vacancy out of 7 authorized positions, with 6 positions filled. • IT staffing reflects 18 filled positions out of 22 authorized, leaving 4 vacancies. Recruiting efforts remain ongoing for both DOSH and IT positions into FY25‑26.
Quality Red	The Quality Management focus area rating continues to remain in escalated status because: • High bug volume persists 24.7% observed remain open during the June reporting period. • Many bugs categorized as “None,” reduce visibility into root causes. IPO Manager recommendation: reclassify categories. • Missing consistent weekly stakeholder reports violates Communication Management Plan. • Release management is experiencing problems due to issues with the project delivery platform. • Many Lessons Learned items are lost because they are not tracked or stored in a shared database.
Risk And Issues Yellow	The Risks and Issue Management area rating changed to cautionary status because: • Continued mismatch between issues vs. risks; many issues still tracked incorrectly as risks. • JIRA risk register lacks trigger and trigger date fields; no mechanism to detect risk activation timeline. • Observed no established strategy for prioritizing the severity or category of open risks discussed in the risk and issue meeting within the June reporting period.
Transition Readiness Green	The Transition Readiness focus area rating remained satisfactory because: • OCM completed Training Plan structure for Release 1. • Training material expected to be finalized prior to UAT in August. • Training schedule coincides with the Go-Live timeline in November.
Conditions For Approval Green	All Conditions of Approval have been met.
Corrective Action Green	N/A

Project Approval Documents