Wireless Digital Evidence Management System for ICCS (ICCS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3600-079 Wireless Digital Evidence Management System for ICCS (ICCS)

Testing, acquisition and deployment of 400 units of Body Worn and 400 units of In-car Camera System for The California Department of Fish and Wildlife’s Law Enforcement Division (LED). The use of body-worn and vehicle cameras has made law enforcement agencies more transparent and accountable to the public and has helped agencies evaluate and officer professionalism and training needs.

Project Details

Agency / State Entity	Natural Resources / Fish and Wildlife, Department of
Total Cost	$7,107,050
Last Approved Start Date	07/21/2023
Last Approved Finish Date	12/06/2025
Criticality Rating	Medium

IPOR Reporting Period	Overall IPOR Rating
08/01/2025 - 08/31/2025	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	• As new vehicles are delivered, DFW is ordering new cameras and having Cal OES install the camera systems. • The Project Team continues to work on finalizing the M&O Plan and fine-tuning SLA data requirements to meet business needs with the vendor and Law Enforcement Division (LED) Staff. • Solution Design Document was completed and approved by DFW in the July 2025 reporting period and the Requirements Trackability Matrix was approved during the June 2025 period.

Project Overall Health

Comments

Green

• As new vehicles are delivered, DFW is ordering new cameras and having Cal OES install the camera systems. • The Project Team continues to work on finalizing the M&O Plan and fine-tuning SLA data requirements to meet business needs with the vendor and Law Enforcement Division (LED) Staff. • Solution Design Document was completed and approved by DFW in the July 2025 reporting period and the Requirements Trackability Matrix was approved during the June 2025 period.

Focus Area/Rating	Comments
Governance Green	• Independent Project Oversight (IPO) has observed the Executive Steering Committee (ESC) reporting structure, that includes reporting on open risks and issues and the impact to the schedule operating as planned.
Time Management Green	• The current schedule plans to complete the Project within the approved baseline end date. • IPO is monitoring the completion of the M&O Plan which is pending review and approval by the DFW. Delays have been related to staff availability.
Cost & Contract Management Yellow	• The Project’s Cost Management practices do not include forecasting staff workload to ensure that the current budget is adequate. • IPO made some recommendations as to how actual costs can be collected and forecasted. • DFW developed a method to track actual Project Team hours worked and expenditures; however, a method to track the remaining budgeted hours and cost is still in development. • IPO recommends updating the Contract Management Plan with a plan to track contractor performance measurements and change requests.
Scope Management Yellow	• Scope Management is covered in the approved Project Management Plan. • A high-level Decision Log that is incorporated into the Risk and Issue Log is currently being used to track decisions and changes. • IPO has observed that the formal Change Request documentation and analysis process as outlined in the Project Management Plan is not being followed.
Resources Green	• IPO has observed delays in reviewing the M&O Plan due to DFW staff availability.
Quality Yellow	• A Quality Management Plan should be developed. The Project is at risk without key quality metrics, a methodology to measure, reporting thresholds and identification of roles and responsibilities as it relates to quality management. • The Project has used working sessions with the vendor, DFW and the Independent Validation and Verification (IV&V) consultant to improve the acceptability and content expectations in submitted deliverables; however, this concern will remain open until the documentation catches up with the schedule milestone dates.
Risk And Issues Green	• The Project has an approved Risk and Issue Management Plan. • IPO observed the Risk and Issue Log being updated on a regular basis.
Transition Readiness Green	• The Organizational Change Management (OCM) Plan was approved by the DFW stakeholders in October 2024. • DFW is currently maintaining the OCM Plan and executing the plan.
Conditions For Approval Green	• There are no conditions for approval in place
Corrective Action Green	• There are no corrective action plans in place.

Project Approval Documents

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20250626 Release-16