Master Observation Database System (MODS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3600-078 Master Observation Database System (MODS)

California Department of Fish and Wildlife (CDFW) proposes to build and maintain a new Master Observation Database System (MODS) that will provide the California Natural Diversity Database (CNDDB) program with the ability to capture, store, enable updates to, and retrieval and usage of, and preserve, all special status species observation data; including all details, as/however received or input, in/as individual records, in a single database repository.

Project Details

Agency / State Entity	Natural Resources / Fish and Wildlife, Department of
Total Cost	$14,116,832
Last Approved Start Date	06/12/2025
Last Approved Finish Date	03/22/2028
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
11/01/2025 - 11/30/2025	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	• Iterations of the detailed Project Schedule continue to be reviewed by the DFW and vendor with a plan to baseline at the end of discovery activities. • Infrastructure discovery was completed in October 2025. • Development and test environment set up progressing. • Discovery activities have continued; however, in November 2025 the Project has reported that business process complexities have extended the anticipated end date for discovery activities by 2.5 months.

Project Overall Health

Comments

Green

• Iterations of the detailed Project Schedule continue to be reviewed by the DFW and vendor with a plan to baseline at the end of discovery activities. • Infrastructure discovery was completed in October 2025. • Development and test environment set up progressing. • Discovery activities have continued; however, in November 2025 the Project has reported that business process complexities have extended the anticipated end date for discovery activities by 2.5 months.

Focus Area/Rating	Comments
Governance Green	• Independent Project Oversight (IPO) has observed the November 2025 Executive Steering Committee (ESC) reporting structure, that includes reporting on open risks and issues and the impact to the schedule operating as planned. • IPO has found that the structure and the content provided in the ESC is appropriate for the audience.
Time Management Green	• The Project has an acceptable Schedule Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the project progresses.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • Actual staff costs are being reported monthly in arrears and vendor invoices have begun being paid.
Scope Management Green	• The Project has an acceptable Scope Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the Project progresses.
Resources Green	• The Project has an acceptable Resource Management Plan. • The Project has identified a potential knowledge gap with DFW Infrastructure staff as it relates to design decisions along with setting up the development and testing environments. • Recent discovery sessions uncovered unanticipated complexities that may require additional resources.
Quality Green	Independent Verification and Validation (IV&V) is attending project meetings and conducting a 1:1 monthly review meeting with DFW and IPO. • IPO will monitor the Project’s execution and adherence to quality management as the project progresses.
Risk And Issues Green	• The Project has an acceptable Risk Management Plan. • The Project Team is tracking risks and issues in a log.
Transition Readiness Green	• The Project has an acceptable Organizational Change Management Plan.
Conditions For Approval Green	• There are no conditions for approval in place.
Corrective Action Green	• There are no corrective action plans in place.

Project Approval Documents

Website Accessibility Certification

20250626 Release-16