Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

5225-180 BIS Migration to S4 HANA (BIS-2-S4)

The California Department of Corrections and Rehabilitation (CDCR), an augmentation to the General Fund of $8.1 million in 2023-24, $9.0 million in 2024-25 and $7.5 million in 2025-26 to move CDCR’s current Enterprise Resource Platform system (ERP), SAP/Business Information System (BIS) to SAP’s new ERP system/platform offering called S4 HANA. The requested funding includes all the normal phases required during a system migration: Blueprinting, Unit Testing, Integration Testing, Training, Cutover Processes and Post Go Live Support.

Project Details

Agency / State Entity	Corrections and Rehabilitation / Corrections and Rehabilitation, Department of
Total Cost	$68,289,406
Last Approved Start Date	06/28/2024
Last Approved Finish Date	09/25/2026
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
06/01/2026 - 06/30/2026	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	The overall health of the project is Green, as the project is progressing according to timeline. Budget and scope are in alignment with approved baseline.

Focus Area/Rating	Comments
Governance Green	• Project roles and responsibilities are established and documented. • Executive Steering Committee (ESC) meeting was held on June 17, 2026, and was well attended. • Decisions are being made timely and at the right levels. • Governance Management Plan is in place and processes are being followed.
Time Management Green	• Project activities are progressing in accordance with the approved timeline. • Schedule Management Plan is in place and processes are being followed.
Cost & Contract Management Green	• Current project costs are in alignment with approved budget. • Deliverables are reviewed and accepted prior to invoices for those deliverables are paid. • Contract and Cost Management Plans are in place and processes are being followed.
Scope Management Green	• Scope is in alignment with the approved baseline. • No change to project scope during this reporting period. • One (1) administrative change request (CR) was approved, no change in scope. • Scope and Requirements Management Plans are in place and processes are being followed.
Resources Green	• Project team appears to be working well together. • Resources have the tools necessary to complete tasks as assigned. • Resource Management Plan is in place and processes are being followed.
Quality Green	• Presentations and demos created and delivered by the contractor have been clean, neat, and well organized. • Integration Test Cycle 1 (ITC1) was 100% completed during the reporting period. • Integration Test Cycle 2 (ITC2) was initiated during the reporting period. • One (1) deliverable was submitted and two (2) were approved during the reporting period. • Quality Management Plan is in place and processes are being followed.
Risk And Issues Green	• Risk and issues are being identified and tracked. • Project Riks/Issue bi-weekly meetings were held during the reporting period. • Risk and Issue Management Plans are in place.
Transition Readiness Green	• Organization Change Management (OCM) is appropriate for this stage of the project. • Knowledge Transfer (KT) plan was created with KT expected to begin in July 2026.
Conditions For Approval Green	• The condition of providing updated project management plans from PAL within 90 days of contract start and an updated Master Project Schedule within 60 days of contract start has been satisfied.
Corrective Action Green	• There are no corrective action plans in place.

Project Approval Documents