Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Yellow	• In July 2024, the Project Team completed a 12-camera system Pilot in the field with DFW Wildlife Officers. Currently the Project Team is planning for the first major camera installation phase and working to complete project documentation. • The main installation is dependent on issues that the Project Team and vendor are actively working to resolve.

Focus Area/Rating	Comments
Governance Green	• In September and October 2024, IPO observed improvement in resolving critical issues and increased attendance at the Executive Steering Committee (ESC) meeting. • In September and October 2024. IPO observed the new and improved ESC reporting structure, that includes reporting on open risks and issues and the impact on the project schedule. • IPO will monitor the ESC attendance and the time it takes to resolve critical issues as the project moves forward.
Time Management Green	• The current project schedule is forecasted to complete the project within the baseline end date. • IPO is monitoring the timely completion of the Solution Implementation and Maintenance and Operations Plans.
Cost & Contract Management Yellow	• The Project’s Cost Management practices do not include forecasting staff workload to ensure that the current project budget is adequate. • In May 2024 IPO made some recommendations as to how actual costs can be collected and forecasted. • In May 2024 DFW developed a method to track actual Project Team hours worked and expenditures; however, a method to track the remaining budgeted hours and cost is still in development. • The Contract Management Plan was revised in November 2023; however, a plan to track contractor performance measurements and agreements is missing.
Scope Management Yellow	• Scope Management is covered in the approved Project Management Plan. • A high-level Decision Log that is incorporated into the Risk and Issue Log is currently being used to track project decisions and changes. • IPO has observed that the formal Change Request documentation and analysis process as outlined in the Project Management Plan is not being followed.
Resources Green	• The project’s methodology to manage human resources and staffing is not documented. IPO recommends identifying the DFW subject matter required skill sets and competencies for each team member along with an evaluation plan to assess the skills of new project members. Processes to approve and onboard additional resources should be included. • In September 2024, the project has resolved an issue related to dedicated IT staff by acquiring 2 IT staff at 50%. IPO has observed the new staff continuing to attend status meetings and becoming actively involved and outspoken.. • In September of 2024, LED has determined solution support will be at the district level; however, specific staff have still not been assigned.
Quality Yellow	• A Quality Management Plan needs to be developed. The project is at risk without key quality metrics, a methodology to measure, reporting thresholds and identification of roles and responsibilities as it relates to quality management. • The project has used working sessions with the vendor, DFW and IV&V to improve the acceptability and content expectations in submitted deliverables; however, the issue will remain open until the documentation catches up with the schedule milestone dates.
Risk And Issues Green	• The project has an approved Risk and Issue Management Plan. • IPO observed the Risk and Issue Log being updated on a regular basis.
Transition Readiness Green	• The Organizational Change Management (OCM) Plan was approved by the DFW stakeholders in October 2024. • IPO has reviewed the plan and has made some minor recommendations. • CDFW will maintain the document on an ongoing basis moving forward along with executing the plan.
Conditions For Approval Green	• There are no conditions for approval in place
Corrective Action Green	• There are no corrective action plans in place.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)