Key Questions

Is the project on track to satisfy the customer's business objectives?Uncertain

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health

Comments

Red

Project Overall Health remained in Red (critical) status: • Pending the SPR submittal in January 2025. • The contract manager resource constraint remains. >IPO Manager recommended the use of a vacant IT position to hire a contract manager critical need within OIS. • The schedule has slipped 12+ months and cannot meet the approved schedule. • The cost changes cannot be determined until the SPR is reviewed and approved with the CDT.

Focus Area/Rating	Comments
Governance Green	Governance remained in Green (satisfactory) status: • The contract manager resource constraint continued. • Reminder that the PSRs need to be submitted no later than the 5th business day of the following month. - i.e., the December PSR was due January 8, 2025.
Time Management Red	Time Management remained in Red (critical) status: • Pending the SPR. • The IPO Manager observed that there is no schedule available for the Release 2 development work. > The Master Project Schedule Plan needs to be updated for Phase/Release 2 to reflect a solid draft schedule in advance of re-releasing the RFP/SOW for the SI. • The Special Project Report (SPR) (draft) to re-baseline the schedule, as well as scope and cost, has been reviewed with the IPO Manager. It is very slim on Schedule content for Release 2. >The IPO Manager recommends that the PM update the Release 2 Schedule to be realistic. • The schedule delay has been estimated to take 12+ months. This is dependent on the procurement which is dependent on the RFP/SOW updates by the DIR contract manager.
Cost & Contract Management Red	Cost & Contract Management remained in Red (critical) status: • Pending the SPR. • The IPO Manager observed that costs need to be re-baselined due to the schedule delay for Release 2. This change required an SPR. >The SPR will re-set the cost roadmap baseline going forward. • The SPR cost update will be based on an estimated schedule and related expenditures through FY2025/26. Costs impacted include increased SI and other ancillary contract costs, oversight costs, etc., and reappropriation of FY2024/2025 Project funds. • The procurement for the Release 2 SI was pending DIR resource to complete the necessary artifacts prior to solicitation release.
Scope Management Red	Scope Management remained in Red (critical) status: • This focus area was not addressed this period. • Pending the SPR.
Resources Green	Resources remained in Green (satisfactory) status: • The Project continued to recruit for 2.0 approved vacant IT positions, for 18 months. IT positions approved at 10.0. >No update on Project program staffing on-boarded (32.0 positions approved) nor any recruitment issues. • The sole contract manager is an ongoing resource constraint. >The IPO Manager recommended that the DIR fill a vacant IT position for the role of full-time contract manager to manage all IT project contracts. • The SI for Release 2 is pending DIR solicitation inputs. • The IV&V consultants were on-boarded following contract award on December 10, 2024.
Quality Green	Quality remained in Green (satisfactory) status: • The requirement for IV&V consulting services remains outstanding. > The IPO Manager observed that the contract for IV&V services was awarded on 12/10/2024, and the on-boarding process was begun.
Risk And Issues Green	Risks and Issues remained in Green (satisfactory) status: • This focus area was not addressed this period.
Transition Readiness Green	Transition Readiness remained in Green (satisfactory) status: • This focus area was not addressed this period.
Conditions For Approval Green	Conditions for Approval remained in Green (satisfactory) status. The PW/LETF Project has completed all conditions of approval. This item is considered COMPLETE. • 1. IV&V consulting service condition status: The contract was awarded and the consultants began the on-boarding process.
Corrective Action Green	None.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solutions Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)