Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

The Project’s overall health rating remains green for March 2023. • The project completed all activities related to the WMVARS in-car implementation and Body-Worn Camera (BWC) Pilot in January 2023 and has no pending tasks until the initiation of BWC statewide implementation. • Activities for BWC statewide implementation are estimated to start upon the availability of BCP funds estimated in July 2023 • The project submitted the final Special Project Report (SPR)# 2 and Project Delegation Request (PDR) to CDT for approval in December 2022. • The SPR# 2 to re-baseline schedule, scope, and costs for the statewide implementation of BWC was approved on 3/17/2023. • The PDR requesting delegation for the BWC statewide implementation was not approved since the project costs were above the delegation limit. • The CDT rated the BWC implementation as low criticality and complexity and consequently will not have active oversight of the statewide implementation starting in July 2023. The CDT will continue to review monthly Project Status Reports (PSRs) and attend the Executive Steering Committee (ESC) meetings to track the progress of the project. • Additionally, the CDT will not be issuing the monthly Independent Project Oversight Report (IPOR), starting April 2023, due to no pending tasks currently and the low criticality of the remainder of the project.

Focus Area/Rating	Comments
Governance Green	• Executive management, project sponsors, and internal stakeholders remain actively engaged in project activities. • The project informed in January 2023 that the monthly ESC meeting and the project status meeting will not be held starting February 2023 due to no pending tasks on the project. The meetings will resume with the initiation of the BWC statewide implementation in July 2023.
Time Management Green	• The project completed all activities related to the WMVARS in-car implementation in January 2023 and has no pending tasks for this implementation. • All project activities are paused until the initiation of BWC statewide implementation in July 2023 which will occur upon approval of the BCP funds. • The project schedule was re-baselined with the approval of SPR#2 on 3/17/2023 and the approved project end date is extended to 06/30/2026 (an increase of 43 months from 11/30/2022).
Cost & Contract Management Green	• The project costs were re-baselined with the approval of the SPR#2 on 3/17/2023 and have increased as follows: -- Total Approved Project Costs: $162,716,055 (increased by 99% from $81,779,038) -- Total Project Costs (one-time): 76,677,922 (increased by 39% from $55,053,989) -- Total Continuing costs: $86,038,133 (increased by 222% from $26,725,049) -- Total Annual Maintenance & Operations (M&O) costs: 17,694,220 (increased by 24% from 14,226,749) • The reported actual project costs of $47.47M for this reporting period are within the approved budget. • The reported M&O expenditures of $13.24M for this reporting period are within the approved budget. • The project submitted a fall 2022 BCP in the amount of $19.7M one-time costs and $4.9M ongoing costs for the statewide implementation and operations of BWC. The BCP is included in the Governor’s FY 2023-24 budget.
Scope Management Green	• The project completed all planned scope for the WMVARS in-car implementation. • The project scope was re-baselined with the approval of SPR#2 on 3/17/2023 and increased to include the statewide implementation of BWC • The BWC statewide implementation activities are estimated to initiate in July 2023.
Resources Green	• The project staff had the resources and tools to successfully complete all assigned tasks for the WMVARS in-car implementation. • The project was authorized for 12 new positions through the 2018/19 BCP and continues to have two (2) pending vacancies in the Information Technology Associate (ITA) position. Recruitment activities for the ITAs remain in progress. • The project requested and was authorized for eleven (11) program positions in the fall 2022 BCP. These positions will ensure proper maintenance, support, and oversight of the BWC program and compliance with statutory requirements to release redacted BWC videos as part of the California Public Records Act (CPRA) and other information disclosure requirements.
Quality Green	The project successfully tested and released all planned functionality for the WMVARS in-car implementation in January 2023. • The CDT has no further observations or concerns to report for the WMVARS in-car implementation.
Risk And Issues Green	• Risks and Issues were proactively identified, tracked, and updated throughout the life of the WMVARS in-car implementation. • There are no open risks or issues for this project.
Transition Readiness Green	• All transition activities are complete. • The project completed 1250 in-car retrofits and installed 1228 WMVARS units in patrol vehicles located across eight (8) divisions and Headquarters. • Organizational Change Management (OCM) activities, training, and knowledge transfer are complete for the WMVARS in-car implementation. • The CDT has no further observations or concerns to report for the WMVARS in-car implementation.
Conditions For Approval Green	The CDT conditionally approved SPR#2 on 3/17/2023 based on the following conditions: 1. The project must acquire Independent Verification & Validation (IV&V) services prior to commencing the statewide implementation of Body-Worn Camera (BWC) and retain them, at least until the completion of the BWC Phase 1 Rollout. 2. The project must provide within 30 days from the start of BWC implementation an integrated detailed resource-loaded project schedule, including a finalized rollout plan for the deployment. 3. Submit to the CDT a Project Status Report (PSR) with an updated schedule, cost tracking report, and risk-issue register on a monthly basis consistent with State Information Management Manual (SIMM) 45, Appendix F. 4. The project must provide within 90 days from the start of BWC implementation a CHP- approved and updated WMVARS Test Management Plan detailing the test plan for the BWC statewide implementation. 5. Within 6 to 18 months of project implementation, the CHP will submit to the CDT the approved Post Implementation Evaluation Report pursuant to the State Administrative Manual (SAM) Section 4947.
Corrective Action Green	N/A

• Special Project Report 2 (pdf)
• Special Project Report 1 (pdf)
• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Development Part B (pdf)
• Stage 3 Solution Development Part A (pdf)