Independent Project Oversight Report (IPOR) Rating
-
- Satisfactory, no corrective action necessary.
Green -
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Yellow -
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Red -
- Not enough data is available to make a determination about the project health.
Blue -
No Report Available - Indicates that a Report is not available for publishing for the reporting period.
8950-059 CalVet Electronic Health Record (CEHR)
The California Department of Veterans Affairs proposes to replace the existing Veteran Home’s electronic health records system.
Project Details
| Agency / State Entity | General Government / Veterans Affairs, Department of |
|---|---|
| Total Cost | $29,492,110 |
| Last Approved Start Date | 03/09/2020 |
| Last Approved Finish Date | 10/31/2024 |
| Criticality Rating | Medium |
| IPOR Reporting Period | Overall IPOR Rating |
|---|---|
| 12/01/2024 - 12/31/2024 |
Red
|
Key Questions
Is the project on track to satisfy the customer's business objectives?Uncertain
Is the project on track to achieve the objectives in the approved timeframe?No
Is the project on track to achieve the objectives within the approved budget?No
| Project Overall Health | Comments |
|---|---|
|
Red
|
During the reporting period of December 2024, the CalVet Electronic Health Record (CEHR) project status remains Red as the project team continues to address the outstanding issues being tracked and to develop the Special Project Report (SPR) #3. At this time, the project is not meeting its high-level milestones per the last approved project document- Special Project Report (SPR #2) as project health concerns are amplified due to the project’s governance, time management, cost management, scope management, resource management, quality management, and risk and issues management areas. The project team continues to work with CDT and Netsmart to develop new schedule and cost baseline for the SPR #3. The project team is now preparing to submit a BCP for the one-time augmentation of General Fund in the Spring BCP cycle as the team was not able to provide the required cost estimates for Fall BCP Cycle. The CDT Oversight management continues to report the overall health of the project as Red due to status of various project management areas are remaining Yellow, Red, or trending to Red. Governance, Scope, and Resource management status areas remained Yellow; Time and Quality management areas remained Red; and Cost management status is trending to Red. |
| Focus Area/Rating | Comments |
|---|---|
Governance Yellow
|
This area remains Yellow as project leadership finalizes the revision of the governance structure and the vacant positions of key roles. |
Time Management Red
|
This focus area of the CEHR project remains Red as the new schedule for go-lives at the remaining Homes is still under development for SPR #3. - All the go-lives are put on hold until the resolution of all critical outstanding issues is accomplished. The revised forecasted completion date was January 2025 which is not likely to be met now. - The CEHR team is working on resolving the outstanding issues before it can complete the revised schedule. - CEHR project team continues to work on SPR #3 as the continuing delay has impacted on the baseline schedule in the latest SPR #2. |
| Cost & Contract Management Yellow
|
During this reporting period, the status of this focus area remains Yellow. The project team, CDT and Netsmart are in discussions to arrive at a mutually agreed cost for SPR #3. |
| Scope Management Yellow
|
The status of scope management area remains Yellow as the project continues to have large numbers of open CRs. |
| Resources Yellow
|
The CDT oversight team observed the project team’s efforts in managing its resources to cover vital vacant roles. However, this focus area status continues to be Yellow. |
| Quality Red
|
This focus area’s status remains Red as the concerns raised by Physicians Task Force in their letter to the CalVet Homes Division Leadership and reservations expressed by the Chula Vista Home which were validated at the Chula Vista meeting on June 4-5 have not been completely resolved. |
| Risk And Issues Yellow
|
This focus area status remains Yellow as the project team continues to review all the risks and issues, and is in the process of appropriately dispositioning them. |
Transition Readiness Green
|
This focus area remains in Green status as the project team continues to conduct necessary preparation activities for upcoming Go-Lives, including Go-No/Go decision meetings being conducted as planned. - CDT oversight management noted that some of the financial functional area to-be business process models such as the Unreimbursed Cost of Care (URCC) process within the project scope have become outdated or are no longer aligned with the evolving business needs following the implementation of CEHR solution. - The CDT Oversight recommends review of financial business processes to ensure alignment with implemented CEHR solution as the outdated business process models pose a risk to Organizational Change Management activities and overall project success |
| Conditions For Approval Green
|
There are no approval conditions associated with SPR #2. |
| Corrective Action Green
|
There is no Corrective Action Plan at this time. |
Currently unavailable
2025-01-23 - Release-8