Independent Project Oversight Report (IPOR) Rating
-
- Satisfactory, no corrective action necessary.
Green -
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Yellow -
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Red -
- Not enough data is available to make a determination about the project health.
Blue -
No Report Available - Indicates that a Report is not available for publishing for the reporting period.
5225-180 BIS Migration to S4 HANA (BIS-2-S4)
The California Department of Corrections and Rehabilitation (CDCR), an augmentation to the General Fund of $8.1 million in 2023-24, $9.0 million in 2024-25 and $7.5 million in 2025-26 to move CDCR’s current Enterprise Resource Platform system (ERP),SAP/Business Information System (BIS) to SAP’s new ERP system/platform offering called S4 HANA. The requested funding includes all the normal phases required during a system migration: Blueprinting, Unit Testing, Integration Testing, Training, Cutover Processes and Post Go Live Support.
Project Details
| Agency / State Entity | Corrections and Rehabilitation / Corrections and Rehabilitation, Department of |
|---|---|
| Total Cost | $68,289,406 |
| Last Approved Start Date | 06/28/2024 |
| Last Approved Finish Date | 09/25/2026 |
| Criticality Rating | High |
| IPOR Reporting Period | Overall IPOR Rating |
|---|---|
| 12/01/2024 - 12/31/2024 |
Green
|
Key Questions
Is the project on track to satisfy the customer's business objectives?Yes
Is the project on track to achieve the objectives in the approved timeframe?Yes
Is the project on track to achieve the objectives within the approved budget?Yes
| Project Overall Health | Comments |
|---|---|
|
Green
|
The overall health of the project is Green, overall the project is progressing according to timeline. |
| Focus Area/Rating | Comments |
|---|---|
Governance Green
|
• Project roles and responsibilities are established and in the process of being documented. • Executive Steering Committee (ESC) received quarter one (1) status update via email for Phase 1 of the project. • Project Sponsor is actively engaged in the project activities, decision-making, reviewing and approving project Deliverable Expectations Document (DED) and Deliverable Acceptance Documents (DAD). • Governance Management Plan is in place and processes are being followed. |
| Time Management Green
|
• Project activities are progressing in accordance with the approved timeline. • Project team continued to work on refining the project schedule. • Project continued working on Build (Realize) phase activities. • Schedule Management Plan is in place and processes are being followed. |
| Cost & Contract Management Green
|
• Current project costs are in alignment with approved budget. • Contract Management Plan is in place and processes are being followed. Cost Management Plan was updated during the reporting period. |
| Scope Management Green
|
• Scope is in alignment with the approved baseline. • Project worked on and completed interface migration and security role remediation. Unit testing was initiated on completed items. • Project continued working on custom code remediation and started unit testing on remediated code. • Initial planning continued for interface integration. • Scope and Requirements Management Plans are in place and processes are being followed. |
| Resources Green
|
• Project team appears to be working well together. • Resources have the tools necessary to complete tasks as assigned. • Resource Management Plan is in place and processes are being followed. |
| Quality Green
|
• Presentations and demos created and delivered by contractor have been clean, neat, and well organized. • Contractor has been responsive to feedback. • Project continued creating and migrating test scenarios for the legacy Enterprise Central Core (ECC) system. • Quality Management Plan was updated during the reporting period. |
| Risk And Issues Green
|
• Risk and issues were identified and opened during this reporting period, being tracked and managed in accordance with the Risk and Issue Management Plans. • Risk and Issues are monitored on a bi-weekly basis with dedicated meetings. • Project has a dedicated Risk & Issue Manager. • Risk and Issue Management Plans were updated and during the reporting period. |
| Transition Readiness Green
|
• Organizational Change Management (OCM) has been included. • Bi-weekly Change Champion Connect meetings scheduled with one (1) held during this reporting period. • Project held its second Tuesday Tech Talk webinar. Webinars are scheduled on third Tuesday of each month. • Project continued with activities for second of five (5) mock migrations during this reporting period. • Project completed Tricentis Tosca server, Commander and license server installation. |
| Conditions For Approval Green
|
• All project management plans submitted during PAL planning activities must be reviewed and updated to include vendor input and provided within 90 days of contract start. - Condition was satisfied during November 2024 reporting period. • The Master Project Schedule must be updated and provided within 60 days of contract start. The Master Schedule is expected to include CDCR activities, resources, predecessors, successors with larger tasks broken down into manageable components. - Condition was satisfied during August 2024 reporting period. |
| Corrective Action Green
|
• There are no corrective action plans in place. |
Currently unavailable
2025-01-23 - Release-8