Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	The overall health of the project is Green, overall the project is progressing according to timeline.

Focus Area/Rating	Comments
Governance Yellow	• Project roles and responsibilities are established and in the process of being documented. • Executive Steering Committee (ESC) meetings have not occurred since project started in July 2024. • Project Sponsor is actively engaged in the project activities, decision-making, reviewing and approving project Deliverable Expectations Document (DED) and Deliverable Acceptance Documents (DAD). • Governance Management Plan is in process of being updated and expected to be completed in the next reporting period.
Time Management Green	• Project activities are progressing in accordance with the approved timeline. • Contractor onboarded a scheduler to work on the project schedule. • Project team continued to work on refining the project schedule. • Project concluded the Design phase and kicked off the Build phase. • Schedule Management Plan is the processes of being updated.
Cost & Contract Management Green	• Current project costs are in alignment with approved budget. • Project started procurement for Qtest software. • Contract and Cost Management Plans are in the process of being updated and expected to be completed in the next reporting period.
Scope Management Green	• Scope is in alignment with the approved baseline • One (1) additional Discovery workshop with project Information Technology (IT) team members was completed during this reporting period. • Seven (7) of nine (9) reimagine workshops with business were completed during this reporting period. • Project completed custom code analysis and started code remediation. • Initial planning started for interface integration. • Scope and Requirements Management Plans are in the process of being updated and expected to be completed in the next reporting period.
Resources Green	• Project onboarded four (4) additional contractor resources for a total of thirty-four (34). • Project team appears to be working well together. • Resources have the tools necessary to complete tasks as assigned. • HR and Staff Management Plan is in the process of being updated and expected to be completed in the next reporting period.
Quality Green	• Presentations and demos created and delivered by contractor have been clean, neat, and well organized. • Four (4) deliverables were submitted by contractor and being reviewed by CDCR. • Contractor has been responsive to feedback. • Project continued creating test scenarios for the legacy Enterprise Central Core (ECC) system. • Quality Management Plan is in the process of being updated and expected to be completed in the next reporting period.
Risk And Issues Green	• Risk and issues were identified and opened during this reporting period, unable to validate if they are being tracked and managed in accordance with the Risk and Issue Management Plans. • Risk and Issues are monitored on a bi-weekly basis with dedicated meetings. • Contractor onboarded a Risk & Issue Manager. • Risk and Issue Management Plans are in the process of being updated and expected to be completed in the next reporting period.
Transition Readiness Green	• Organizational Change Management (OCM) has been included. • First change readiness assessment survey was completed receiving one thousand seven hundred (1,700) responses from end users. • Bi-weekly Change Champion Connect meetings scheduled with two (2) held during this reporting period. • Project launched the BIS Reimagine SharePoint site for end users. • First of five (5) mock migrations was completed during this reporting period. • Project completed migration of Software Update Manager (SUM) and the first accounting migration.
Conditions For Approval Yellow	• All project management plans submitted during PAL planning activities must be reviewed and updated to include vendor input and provided within 90 days of contract start. - Project plans have not been provided. CDCR is past the timeframe set in the Stage 4 Approval Letter by 30 days. • The Master Project Schedule must be updated and provided within 60 days of contract start. The Master Schedule is expected to include CDCR activities, resources, predecessors, successors with larger tasks broken down into manageable components. - Updated project schedule was provided on August 30, 2024.
Corrective Action Green	• There are no corrective action plans in place.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solutions Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)