Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	• The Enterprise Content Management (ECM) project's overall health remains green during this assessment period. • The project started User Acceptance Testing (UAT) for Wave 2 in December 2024 and is on track to go live with Wave 2 in February 2025.

Focus Area/Rating	Comments
Governance Green	• Executive management, project sponsors, and internal stakeholders remain engaged in project activities. • The Project Steering Committee (PSC) meeting was held on 1/8/2025, and the Project Sponsor meeting was held on 12/18/24. No decisions were required or escalations discussed during these meetings. • The IPO Manager will continue to monitor the governance process as the project progresses to further validate the effectiveness of the approved plan.
Time Management Green	• The project started Wave 2 development with Sprint 16 on 06/24/2024 and is on track to be implemented by 2/28/2025. • The project completed Sprint 23 and added Sprint 24 to continue working on defects. The project is planning additional Sprints as required to continue development work for resolution of defects identified during testing. • The project started Wave 2 UAT in December 2024 which is estimated to be completed in February 2025. • A detailed production schedule for the rollout of Field Office Document Imaging (FODI) to various field offices will be provided in January 2025.
Cost & Contract Management Green	• Actual costs reported for this reporting period are $9.06M or 54% of the total one-time costs of $16.8M. The project costs are within the approved budget for this reporting period. • The project has four (4) active support contracts, and expenditures are within the contracted amounts.
Scope Management Green	• Project sponsors made a decision to add the integration of several BOTS into the ECM solution. These BOTS are currently integrating with QW and will be re-purposed for Alfresco. BOTS development is estimated to be completed by February 2025 and testing will be conducted during the stabilization period. The project has reported no impact on costs or planned end date from this change in scope. • The System Integrator (SI) vendor provided a draft of the overall Requirements Traceability Matrix (RTM) to the DMV and IV&V in October 2024. IV&V review of the RTM is pending. • The RTM for Wave 1 was approved by DMV and submitted to CDT in October 2024.
Resources Green	• The project reported 14 redirected, and new state staff were engaged in addition to the vendor staff. State resources are contributing to implementation and testing activities as needed to complete tasks, though they are not allocated to the project full-time. With the implementation activities progressing, the IPO has no concerns.
Quality Green	• The project completed development work for Sprint 23 and started development of Sprint 24 during this reporting period. • The project added Sprint 24 to continue working on defect resolution, OpenText migration, and resolving any defects related to FODI and other functionality being tested. • Wave 2 UAT started on 12/9/2024. 34 defects were opened during December 2024 and of these 21 were closed. The UAT is on-track for completion by target date of 2/7/25. • FODI/ EASE- integration testing started on 12/17/2024 and critical defects are being resolved. The completion date has been delayed from 12/27/2024 to 1/10/2025. • As of December 2024, the project has planned a total of 747 Story Points and 138 User Stories for Wave 2 release. • The IV&V vendor submitted the Monthly Activity Report (MAR) in mid-January 2025, which continues to track the following risks and issues: -- Risk# R231201- Overall Project Requirements Traceability Matrix. The observations shared in the MAR are consistent with the CDT IPO Manager's evaluation of the overall project's health.
Risk And Issues Green	• The project risks and issues are actively monitored, managed, and tracked. • The bi-weekly risk and issue meetings continue to include CDT, IV&V, and the project stakeholders. • The IPO Manager is monitoring the resolution of the open risks and issues related to security, schedule, resources, and quality.
Transition Readiness Green	• The project continues to work on training materials and Organizational Change Management (OCM) activities for Wave 2 as follows: - Training plan for FODI was finalized. - OCM team is planning outreach to the following areas: Occupational Licensing (OL), Employee Pull Notice (EPN), Driver License (DL) & Vehicle Registration (VR) for knowledge transfer, Document Imaging Unit for Alfresco integration, Remittance, FODI, and remaining QW users. - The outreach for FODI rollout has been scheduled for January 2025 once a detailed rollout schedule has been developed.
Conditions For Approval Green	• The project had four (4) conditions of approval in the Stage 4 Approval Letter: The project has met all conditions of approval. 4. Per the State Administrative Manual (SAM) Section (§) 4946 and the State Information Management Manual § 160, the DMV shall submit the ECM Maintenance and Operations Transition Management Plan (including the plan for the transition of any services from the SI to the State) to the CDT for review and approval at least six months before the approved project end date. - the project submitted the DMV approved deliverable to CDT in October 2024. The CDT review of the plan is pending.
Corrective Action Green	N/A

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)