3900-073 Clean Air Reporting Log (CARL) Redesign

The California Air Resource Board, Mobile Source Control Division, proposes to upgrade the Clean Air Reporting Log (CARL) database in order to improve current functionality and sustainability of the system. Improvements will provide Program with ability to eliminate manual processing of projects not currently supported by CARL, more efficient processing of applications, location based emission reduction projects, less reliance on programming changes to make regular annual updates, add Greenhouse Gas functionality, and provide a technology refresh so that the new system is more secure, less prone to breakdown, and more supportable by programming staff.

Project Details

IPOR Reporting Period	Overall IPOR Rating
12/01/2024 - 12/31/2024	Yellow

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Yellow

The overall project health is Yellow (cautionary) with key deliverables progressing as planned and upcoming milestones on track for successful execution. • However, attention is needed to address the delay in approving Release 2 related deliverables and vendor invoices. • Three long awaited change requests (CR) were approved in this reporting period. • Work Order Authorization (WOA) approvals are delayed due to resource constraints in the CARB Contracts team. • The Independent Verification and Validation (IV&V) contractors were finally onboarded to help with technical oversight of the project.

Focus Area/Rating	Comments
Governance Green	The focus area remained green (satisfactory) during this reporting period as the governance processes were working as planned. • The project’s Executive Steering Committee (ESC) held its monthly meeting on December 23, 2024, where key project updates were shared. • Potential impact on the schedule due to delay in deliverables acceptance and vendor invoice payment, three new CRs awaiting resolution, the delay in WOA approval, and update to the project schedule were discussed. • The IPO manager recommends keeping open and transparent communications with stakeholders to ensure timely project decisions are made at appropriate authority levels.
Time Management Yellow	The focus area remained Yellow (cautionary) during this reporting period. • The project is actively addressing some of the delayed activities in order to mitigate schedule risks, including approving the three CRs, progress in User Acceptance Testing (UAT) and progress in automation testing framework setup. • The project schedule is to be updated with detailed task information as per the approved CRs. • The IPO Manager recommends understanding the root cause for schedule variance & impact assessment on the overall project due to the CRs and help mitigate any risks. • The project continued to work on development activities as reported in the Project Status Report (PSR) for the December 2024 reporting period.
Cost & Contract Management Red	The focus area remained in Red(escalate) and leaning towards Yellow (cautionary) during this reporting period. •The much-delayed approval of Deliverable Acceptance Documents (DAD) from Release 1 was approved in December. Release 2 DADs approval discussions are ongoing. • The three new CRs approved in December are anticipated to use the Unanticipated Task funds, and the related WOAs are yet to be finalized & approved. • The approval of the WOA for database normalization CR is delayed due to a staffing shortage in the CARB Contracts team. • The IV&V contract was awarded in mid-October, and the team was finally onboarded in December. • The IPO Manager recommends using the most recent available data for cost reporting and closely monitoring actual costs to prepare a mitigation plan if necessary.
Scope Management Green	The focus area changed to Green (satisfactory) this reporting period. • Three CRs related to CARB environment provisioning delays, scope changes in design, addition of testing cycles were approved in this reporting period. • The IPO Manager recommends that the project team prioritize and expedite approval of the WOAs for these CRs and closely monitor these CRs for any risks/issues and impact to project scope.
Resources Yellow	The focus area remained Yellow (cautionary) during this reporting period. • The staffing constraints in the CARB Contracts team is a concern as it is causing delays in WOA approvals. • The IV&V contract team was onboarded in December. • The project has backfilled all the Solution Integrator (SI) team positions. • The IPO manager recommends early identification of the additional resources required on Program/CARB side, to ensure there is no delay to the project.
Quality Yellow	The focus area remains Yellow (cautionary) based on the following. • Lack of an IV&V team for technical oversight of the project continued. The IV&V team was finally onboarded in late December. • No IV&V report was published in December. • The approved CR for data normalization is anticipated to have technical challenges during data migration/transition period. The IPO manager recommends closely monitoring this change as this is critical to data quality and compliance with CARB standards.
Risk And Issues Green	The focus area remains Green for this reporting period. • The project is following its Risk and Issue processes as approved, fully documenting Risks and issues and conducting regular meetings to discuss risks and issues. • No new risks or issues were logged this month. • The IPO manager recommends assessing any risk related to the new CRs and document as early as possible to help mitigate it from turning into an issue.
Transition Readiness Green	The focus area remains Green for this reporting period.
Conditions For Approval Green	None
Corrective Action Green	None

2025-01-23 - Release-8