Independent Project Oversight Report (IPOR) Rating
-
- Satisfactory, no corrective action necessary.
Green -
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Yellow -
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Red -
- Not enough data is available to make a determination about the project health.
Blue -
No Report Available - Indicates that a Report is not available for publishing for the reporting period.
3600-079 Wireless Digital Evidence Management System for ICCS (ICCS)
Testing, acquisition and deployment of 400 units of Body Worn and 400 units of In-car Camera System for The California Department of Fish and Wildlife’s Law Enforcement Division (LED). The use of body-worn and vehicle cameras has made law enforcement agencies more transparent and accountable to the public and has helped agencies evaluate and officer professionalism and training needs.
Project Details
| Agency / State Entity | Natural Resources / Fish and Wildlife, Department of |
|---|---|
| Total Cost | $7,107,050 |
| Last Approved Start Date | 07/21/2023 |
| Last Approved Finish Date | 12/06/2025 |
| Criticality Rating | Medium |
| IPOR Reporting Period | Overall IPOR Rating |
|---|---|
| 12/01/2024 - 12/31/2024 |
Green
|
Key Questions
Is the project on track to satisfy the customer's business objectives?Yes
Is the project on track to achieve the objectives in the approved timeframe?Yes
Is the project on track to achieve the objectives within the approved budget?Yes
| Project Overall Health | Comments |
|---|---|
|
Green
|
• Utilizing the information gained from the July 2024 twelve camera system Pilot, the Project Team is planning for the first major camera installation phase and working to complete project documentation. • The main installation is dependent on issues that the Project Team and vendor are actively working to resolve. • The project has reevaluated and resolved the issues that were dependencies on proceeding with the first wave of camera installations and the project is now on schedule to begin installations in mid-January 2025. |
| Focus Area/Rating | Comments |
|---|---|
Governance Green
|
• IPO has observed the ESC reporting structure, that includes reporting on open risks and issues and the impact to the project schedule operating as planned. • IPO is continuing to monitor the ESC attendance and the time it takes to resolve critical issues as the project moves forward. |
| Time Management Green
|
• The current project schedule plans to complete the project within the approved baseline end date. • IPO is monitoring the timely completion of the Solution Implementation and Maintenance and Operations Plans which are complete with the exception of the 3rd party redaction software details. |
Cost & Contract Management Yellow
|
• The Project’s Cost Management practices do not include forecasting staff workload to ensure that the current project budget is adequate. • In May 2024 IPO made some recommendations as to how actual costs can be collected and forecasted. • In May 2024 DFW developed a method to track actual Project Team hours worked and expenditures; however, a method to track the remaining budgeted hours and cost is still in development. • The Contract Management Plan was revised in November 2023; however, a plan to track contractor performance measurements and agreements is missing. |
| Scope Management Yellow
|
• Scope Management is covered in the approved Project Management Plan. • A high-level Decision Log that is incorporated into the Risk and Issue Log is currently being used to track project decisions and changes. • IPO has observed that the formal Change Request documentation and analysis process as outlined in the Project Management Plan is not being followed. |
| Resources Green
|
• The project’s methodology to manage human resources and staffing is not documented. IPO recommends identifying the DFW subject matter required skill sets and competencies for each team member along with an evaluation plan to assess the skills of new project members. Processes to approve and onboard additional resources should be included. • In September of 2024, LED has determined solution support will be at the district level. In December of 2024, the specific staff names were identified and the support training for these district staff was scheduled. |
| Quality Yellow
|
• A Quality Management Plan needs to be developed. The project is at risk without key quality metrics, a methodology to measure, reporting thresholds and identification of roles and responsibilities as it relates to quality management. • The project has used working sessions with the vendor, DFW and IV&V to improve the acceptability and content expectations in submitted deliverables; however, the issue will remain open until the documentation catches up with the schedule milestone dates. |
| Risk And Issues Green
|
• The project has an approved Risk and Issue Management Plan. • IPO observed the Risk and Issue Log being updated on a regular basis. |
| Transition Readiness Green
|
• The Organizational Change Management (OCM) Plan was approved by the DFW stakeholders in October 2024. • CDFW is currently maintaining the OCM Plan and executing the plan. |
| Conditions For Approval Green
|
• There are no conditions for approval in place |
| Corrective Action Green
|
• There are no corrective action plans in place. |
Currently unavailable
2025-01-23 - Release-8