Independent Project Oversight Report (IPOR) Rating

View the Independent Project Oversight Report (IPOR) Rating Details

3900-074 Clean Truck Check- Vehicle Inspection System (CTC-VIS)

The California Air Resources Board proposes to create a compliance database for the upcoming Heavy-Duty Inspection and Maintenance program to house and store vehicle inspection data and determine compliance with the program.

Project Details

Agency / State Entity Environmental Protection / Air Resources Board, State
Total Cost $43,542,164
Last Approved Start Date 06/01/2023
Last Approved Finish Date 10/31/2025
Criticality Rating High
IPOR Reporting Period Overall IPOR Rating
12/01/2024 - 12/31/2024
Green

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health Comments
Green
The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project cost and scope remained on track in the December reporting period, and the CTC-VIS team continued their work on phase 2 delivery. • The System Integrator (SI) contract (Ref: 22IT-MSCD003) amendment for realignment of the software licensing cost (the AWS transfer from the vendor cloud to the CDT cloud) ensuring vendor payments are made as per the executed (amended) contract, is currently on hold due to staffing issues in the CARB Information Technology Procurement, Contract, and Reporting (ITPCR) section. The Independent Project Oversight (IPO) manager is monitoring this and does not see it as a concern yet, as all non-AWS-related vendor invoices are being processed. • The project followed the documented Change Control Management Plan to approve the Change Request (CR) CTC-VIS Release 2A Spring Release and the related WOA. • The Independent Verification & Validation (IV&V) team members were on boarded in December 2024.
Focus Area/Rating Comments
Governance

green icon Green
This focus area remained Green (satisfactory) as decisions are being made timely and at the right levels. • The project adhered to the documented Change Control approval process to approve the new CR and the corresponding WOA. • The Program/business representatives are actively engaged and empowered to ensure that the project brings value to the program/business. • The IPO manager has no concern with the governance as there is open and transparent communication of project status to all stakeholders in the Project Steering Committee (PSC) meetings.
Time Management

green icon Green
This focus area remained Green (satisfactory) as the project is on track to meet sprint timelines for Phase 2. • The Phase 2 Release 2 Sprint activities are in progress as scheduled. • The AWS Transition (CR-01) Production and Non-Production buildout is now complete. • The Project Schedule is updated with tasks for the approved CR-7(Release 2A). The IPO Manager recommends updating the project schedule with activities/tasks assigned to individuals instead of project groups for better accountability.
Cost & Contract Management

yellow icon Yellow
This focus area remained in Yellow (cautionary). • The System Integrator (SI) contract (22IT-MSCD003) amendment for the AWS transfer from the vendor cloud to the CDT cloud is delayed due to the staffing constraints in the CARB ITPCR section. • The IPO Manager recommended the project to ensure Work Order Authorizations (WOAs), Work Acceptance Documents (WADs), and the resulting invoice payments are all lined up with the executed amended contract. • The IV&V contract team was onboarded in December. • The new Change Request (CR-7) will utilize funds from the project’s Unanticipated Tasks (UT) budget. • The IPO Manager recommends using the most recent available data for cost reporting and closely monitoring actual costs to prepare a mitigation plan if necessary.
Scope Management

green icon Green
This focus area remained Green (satisfactory) as the Cross-discipline (i.e. Scrum) teams are established to plan and manage Phase 2 sprint workload. • The project approved Change Request (CR-7) WOA for a new major release in Spring 2025 with additional tasks running in parallel to planned phase 2 activities. This CR will replace manual workarounds with automation and deploy critical functionality to production earlier than scheduled. • The CR-7 established detailed Deliverable Acceptance Criteria that include analysis, requirement traceability, defect management, security assessment, release readiness, and release notes. The IPO manager recommends keeping a close watch on the CR-7 parallel development effort to ensure it remains within the approved scope and capacity and identify risks early for mitigation.
Resources

green icon Green
This focus area remained Green (satisfactory). • The IV&V consultants were onboarded in December. • The number of SI resource requirements for CR-7 is estimated at five. • The IPO Manager recommended updating the CR-7 document with the number of program staff required for the CR. • The ITPCR section added a part-time resource to help manage the workload. The IPO Manager will continue to track CTC-VIS Phase 2 contract management activities are not impacted by the ITPCR section staffing issues.
Quality

green icon Green
This focus area remained in Green (satisfactory) as the team continued to follow industry level best practices for development and testing. • The project adheres to best practices for test and defect management processes in all sprints with high test pass/low defect rates. • The IPO Manager recommended creating a repository of defect resolutions that can be referred to when the state IT staff takes over M&O. • The IPO Manager recommended CARB to perform root cause analysis to identify the delay in onboarding IV&V consultants and implement corrective actions to avoid a similar situation in the future.
Risk And Issues

green icon Green
This focus area remained in Green (satisfactory) as the project risks and issues are tracked and monitored well. • The project has integrated risk management and risk responses into daily activities. Risk owners are responding timely to the risk initiation. • The project had opened Risk #46 in November for ITPCR staffing issues that may impact timely processing of CTC-VIS project contract management activities. • The IPO Manager recommended updating the risk summary with workload analysis details explaining the number of resources required versus assigned to the ITPCR section.
Transition Readiness

green icon Green
This focus area remained in Green (satisfactory) as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • By the end of November, the outreach activities had resulted in over 720,000 vehicles registered in the CTC-VIS database, and generated revenue over $37 million from fees collection. • The IPO Manager continued to recommend starting the Knowledge Transfer (KT) activities early in the project by allowing CARB IT staff to job-shadow the vendor staff.
Conditions For Approval

green icon Green
This focus area remained Green (satisfactory) as the project reported plans are in progress for the migration of CARB Security Operations Center (SOC) to the CDT’s Security Operations Center as a Service (SoCaaS) by June 30, 2025. • The IPO Manager notes the requirement to migrate CARB SOC to the CDT SoCaaS was a condition attached to the CTC-VIS California Cloud Services Assessment (CCSA) approval. Therefore, for the purpose of tracking, this item will remain on the CTC-VIS project
Corrective Action

green icon Green
• There are no corrective action plan items.

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2025-01-23 - Release-8