Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?No

Project Overall Health

Comments

Yellow

The project continues to make progress with the development of the system. • Once the CDT approves the SPR, the project’s overall health will be Green. • The project submitted its Special Project Report (SPR) to rebaseline the additional work effort in Phase 3 for enhancement, to use all remaining funding within the project execution authority, and to extend the project timeline. o It is expected to be reviewed and approved by no later than the end of February 2025. • The project timeline will be extended to June / July 2025 once the SPR is approved.

Focus Area/Rating	Comments
Governance Green	• This focus area is Green (satisfactory). • The SPR development was properly vetted by decision-makers. • Decisions continue to be made at all levels of the project
Time Management Red	• This focus area is Red (escalated) since a new project completion date is to be determined via the SPR approval. o The schedule baseline had a project completion of September 2024. • The project has decided to incorporate Phase 3 (system enhancements) as a continuation of the project since go-live will occur at the completion of Phase 3 (estimated June / July 2025). o Previously, system enhancements were planned to continue during Phase 3 as Maintenance and Operations (M&O) activities. • Once the SPR is approved, this focus area will be Green with a new baseline.
Cost & Contract Management Yellow	• This focus area is Yellow (cautionary). • Once the SPR is approved, the project decision-makers will begin the detailed work with CDT’s Statewide Technology Procurement (STP) on the contract amendments. o The contract amendment process can be complicated, and negotiations might need to take place. • The IPO Manager recognizes that the project has been focused on managing costs to ensure that the project stays on budget. • The project has been working with the CDT and the DOF in reviewing and fine-tuning the financials to ensure that all costs are accounted for as the project moves to Phase 3.
Scope Management Green	• This focus area remains Green (satisfactory). • The project defined the Phase 3 scope. • Development progress continues with Phase 3 deliverables. • The IPO Manager acknowledges the project’s continued focus on delivering the scope to achieve the project’s objectives.
Resources Green	• This focus area remains Green (satisfactory). • The System Integrator (SI), Deloitte, continued offboarding some of their staff now that Phases 1 and 2 are in maintenance mode. • The IPO Manager concurs that optimizing the project’s resources is reasonable and expected as the project goes through its lifecycle. • The SI has committed to having enough resources to focus on the M&O activities and Phase 3 enhancements.
Quality Yellow	• This focus area is Yellow (cautionary). • Phase 2 was moved to production in October 2024, and it contained multiple medium and low criticality defects that are still pending. This continues to be a risk for the project. • At the end of this reporting period, there were approximately 249 pending defects. • For the January 2025 release, the project fixed and deployed 103 defects (vs 215 planned). • The Non-Functional Requirements (NFR) focus will continue during Phase 3. o NFR backlog: 351 (76%) out of 464 have passed UAT. • The IPO Manager recommends bringing focus to the NFR backlog since it has been stagnant for the last four months.
Risk And Issues Green	• This focus area remains Green (satisfactory). • The project is actively managing risks. • The CDT considers the schedule an issue since the timeline is expected to move to approximately June / July 2025. • Once the SPR is approved, it will rebaseline the schedule and no longer be an issue.
Transition Readiness Green	• The IPO Manager will closely monitor this focus area.
Conditions For Approval Green	• There are no conditions for approval.
Corrective Action Green	• There are no corrective action items.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)