3900-073 Clean Air Reporting Log (CARL) Redesign

The California Air Resource Board, Mobile Source Control Division, proposes to upgrade the Clean Air Reporting Log (CARL) database in order to improve current functionality and sustainability of the system. Improvements will provide Program with ability to eliminate manual processing of projects not currently supported by CARL, more efficient processing of applications, location based emission reduction projects, less reliance on programming changes to make regular annual updates, add Greenhouse Gas functionality, and provide a technology refresh so that the new system is more secure, less prone to breakdown, and more supportable by programming staff.

Project Details

IPOR Reporting Period	Overall IPOR Rating
10/01/2024 - 10/31/2024	Yellow

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Yellow

The overall project health is Yellow (cautionary) with key deliverables progressing as planned and upcoming milestones on track for successful execution. However, attention is needed in a few areas, including addressing the delay in approval of deliverables and vendor invoices; and the resolution of two high priority pending change requests (CR) that could impact time, cost, scope and resources. The Independent Verification and Validation (IV&V) contractors are yet to be onboarded to help with technical oversight of the project.

Focus Area/Rating	Comments
Governance Green	The focus area remains Green (satisfactory) during this reporting period. At this point of the project, the governance processes are working as planned. •The project’s Executive Steering Committee (ESC) held its monthly meeting on October 30, 2024, where key project updates were shared. •Potential impacts on the schedule due to vendor invoice payment delays and addition of UAT process before each release were discussed.
Time Management Yellow	The focus area remains Yellow (cautionary) during this reporting period but is trending towards Green (satisfactory) based on the following. • The project is addressing some of the delayed activities in order to mitigate schedule risks including progress on the User Acceptance Test (UAT) environment setup and finalizing two high-priority Change Requests. • The project schedule is being updated with detailed task information, and additional working sessions are planned to assess variances and impacts on resources. The IPO Manager will review and provide feedback to ensure alignment with the implementation approach. • The IPO Manager is awaiting a report on the root cause analysis, schedule variance, and impact assessment for the overall project. •The project continued to work on development activities as reported in the Project Status Report (PSR) for the October 2024 reporting period.
Cost & Contract Management Red	The focus area remains in Red(escalate) during this reporting period primarily based on the fact that, although current development is close to end of Release 3, several DADs (Deliverable Acceptance Document) from Release 1 have not yet been approved resulting in delay of payments to vendor invoices for months putting the project at risk from losing its current momentum. • The IPO Manager recommends using available data for cost reporting and closely monitoring actual costs to prepare a mitigation plan if necessary. • The two high priority CRs waiting to be finalized is anticipated to increase project cost as the proposal includes request for additional time and resources. The IPO manager will ensure that the project team is following the change control process and will have more updates in the next IPOR. • The IV&V contract is awarded, and the team is expected to be onboarded in late November 2024.
Scope Management Yellow	The focus area remains Yellow (cautionary) this reporting period. • Two high-priority change requests are still pending resolution. The CRs are now being worked on to be finalized and scheduled for a Change Control Board (CCB) meeting in November 2024. The IPO manager will continue to monitor these CRs to assess any impact to project scope. • The IPO Manager recommends prioritizing and expediting the resolution of these change requests and suggesting adherence to the change management process to prevent delays in the future.
Resources Green	The focus area remains Green (satisfactory) this reporting period. • The IV&V contract has been awarded this reporting period and the team is to be onboarded in November 2024. • The project has backfilled the architect position in the Solution Integrator (SI) team. • Two high priority CRs waiting to be approved could potentially impact the scheduled resources. The IPO manager will continue to monitor this area for any new risks/issues.
Quality Yellow	The focus area remains Yellow (cautionary) based on the following. • Lack of an IV&V team for technical oversight at this stage of the project. The IV&V staff is expected to be onboarded in late November 2024. • No IV&V report could be published this month due to the expired contract. A new contract is in place at this time. • One of the two high priority CRs waiting to be approved is anticipated to have technical challenges during data migration/transition period. The IPO manager will monitor this area as this is critical to data quality and compliance with CARB standards.
Risk And Issues Green	The focus area remains Green for this reporting period. The project is following its Risk and Issue processes as approved and fully documenting Risks and issues and conducting regular meetings to discuss risks and issues • One new risk to be opened by PM for the delay in DAD approvals leading to delay in invoice payments to vendor. • The project closed two issues that were open last reporting period. One active issue was added in this reporting period.
Transition Readiness Green	The focus area remains Green for this reporting period. The IPO Manager suggests updating the Implementation Management Plan to include release’s schedule
Conditions For Approval Green	None
Corrective Action Green	None

20240624.1 - Release-59