Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Green

• The Project Team has begun the first major camera installations and working to finalize project documentation. • The installations experienced a few minor hiccups that were quickly overcame and the installers along with CDFW are making progress as planned. • The project is planning to complete the installation of the 350 cameras that have been purchased thus far, then reevaluate how may additional cameras are needed to meet their business needs. The contract is budgeted for 450 units.

Focus Area/Rating	Comments
Governance Green	• IPO has observed the ESC reporting structure, that includes reporting on open risks and issues and the impact to the project schedule operating as planned. • IPO is monitoring the ESC attendance and the time it takes to resolve critical issues as the project moves forward.
Time Management Green	• The current project schedule plans to complete the project within the approved baseline end date. • IPO is monitoring the completion of the Solution Implementation and Maintenance and Operations Plans which are complete except for the 3rd party redaction software details. These details are expected by the end of February 2025.
Cost & Contract Management Yellow	• The Project’s Cost Management practices do not include forecasting staff workload to ensure that the current project budget is adequate. • IPO made some recommendations as to how actual costs can be collected and forecasted. • DFW developed a method to track actual Project Team hours worked and expenditures; however, a method to track the remaining budgeted hours and cost is still in development. • IPO recommends updating the Contract Management Plan with a plan to track contractor performance measurements and change requests.
Scope Management Yellow	• Scope Management is covered in the approved Project Management Plan. • A high-level Decision Log that is incorporated into the Risk and Issue Log is currently being used to track project decisions and changes. • IPO has observed that the formal Change Request documentation and analysis process as outlined in the Project Management Plan is not being followed.
Resources Green	• The Project’s methodology to manage human resources and staffing is not documented. IPO recommends identifying the DFW subject matter required skill sets and competencies for each team member along with an evaluation plan to assess the skills of new project members. Processes to approve and onboard additional resources should be included. • In September of 2024, LED has determined solution support will be at the district level. In December of 2024, the specific staff names were identified and the support training for these district staff is in process.
Quality Yellow	• A Quality Management Plan needs to be developed. The project is at risk without key quality metrics, a methodology to measure, reporting thresholds and identification of roles and responsibilities as it relates to quality management. • The project has used working sessions with the vendor, DFW and IV&V to improve the acceptability and content expectations in submitted deliverables; however, the issue will remain open until the documentation catches up with the schedule milestone dates.
Risk And Issues Green	• The project has an approved Risk and Issue Management Plan. • IPO observed the Risk and Issue Log being updated on a regular basis.
Transition Readiness Green	• The Organizational Change Management (OCM) Plan was approved by the DFW stakeholders in October 2024. • CDFW is currently maintaining the OCM Plan and executing the plan.
Conditions For Approval Green	• There are no conditions for approval in place
Corrective Action Green	• There are no corrective action plans in place.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis (pdf)
• Stage 2 Alternatives Analysis (pdf)
• Stage 1 Business Analysis (pdf)