California Pesticide Electronic Submission Tracking (CalPEST) (Formerly Known as PRDMS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3930-012 California Pesticide Electronic Submission Tracking (CalPEST) (Formerly Known as PRDMS)

The California Department of Pesticide Regulation proposes to develop a fully integrated system to encompass the pesticide product registration process and offer online functions to external stakeholders. The system will decrease the time needed to accept, review, and process product registration materials and provide online functions for stakeholder submission of related materials and payments.

Project Details

Agency / State Entity	Environmental Protection / Pesticide Regulation, Department of
Total Cost	$26,413,043
Last Approved Start Date	01/10/2015
Last Approved Finish Date	06/30/2024
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
10/01/2024 - 10/31/2024	Yellow

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Yellow	During this reporting period, the California Pesticide Electronic Submission Tracking (CalPEST) Project’s status changed from Green (satisfactory) to Yellow (cautionary) status. Although the project remains on track with internal milestones set by the newly approved Special Project Report 4 (SPR 4), the status change reflects ongoing efforts by the project team to address issues in the areas of time, scope, and quality. • The scope focus area remains at Yellow status, with both time and quality also categorized as Yellow. This is due to uncertainties surrounding future sprint activities and the pending technical documentation, particularly related to system security concerns. • Post-implementation activities from last month’s deployment are progressing well without major production issues. • Currently, 80% of the project is live in production, with 25 of 34 sprints completed. Planning for Sprint #26 is complete, and Sprint #27 is on track to begin in November 2024 as scheduled. • The second deployment, which will mark Full System Acceptance (FSA), is still planned for May 2025.

Project Overall Health

Comments

Yellow

During this reporting period, the California Pesticide Electronic Submission Tracking (CalPEST) Project’s status changed from Green (satisfactory) to Yellow (cautionary) status. Although the project remains on track with internal milestones set by the newly approved Special Project Report 4 (SPR 4), the status change reflects ongoing efforts by the project team to address issues in the areas of time, scope, and quality. • The scope focus area remains at Yellow status, with both time and quality also categorized as Yellow. This is due to uncertainties surrounding future sprint activities and the pending technical documentation, particularly related to system security concerns. • Post-implementation activities from last month’s deployment are progressing well without major production issues. • Currently, 80% of the project is live in production, with 25 of 34 sprints completed. Planning for Sprint #26 is complete, and Sprint #27 is on track to begin in November 2024 as scheduled. • The second deployment, which will mark Full System Acceptance (FSA), is still planned for May 2025.

Focus Area/Rating	Comments
Governance Green	The CalPEST Project Governance remains in Green (satisfactory) status. • The Project Steering Committee (PSC) meeting took place as scheduled on October 18, 2024. • The committee received an update on the successful first implementation, which proceeded as planned with no major issues. • The next PSC meeting is set for November 22, 2024, where key updates will be shared, emphasizing the need for continued guidance on critical issues affecting the upcoming implementation date.
Time Management Yellow	This focus area changed from Green to Yellow (cautionary) status due to uncertainties in upcoming sprint activities and ongoing discussions regarding the total number of sprints needed to complete the project. • With 80% of the project live in production and 25 of 34 sprints completed, Sprint #26 was planned and completed in October 2024 as scheduled, and Sprint #27 remains on track for completion in November 2024. • However, the vendor is also evaluating the necessity of resources in Maintenance & Operations (M&O) running concurrently with the remaining sprint development efforts. • The second deployment, marking Full System Acceptance (FSA), is still scheduled for May 2025.
Cost Management Green	The Cost Management focus area remains in Green (Satisfactory) status. • The IPO Manager has no concerns with project expenditure costs to date as reported in the project status report for October 2024 reporting period.
Scope Management Yellow	This focus area remained in Yellow (cautionary) status as the CDT oversight team continues to follow closely the Change Request-10 approved in August about descoping CalPEST functional requirements. • However, at this time, there have been no major adjustments to the scope of the project from what was approved in SPR #4. • No new change requests were submitted during this reporting period. • The IPO Manager notes that backlog prioritization continues occurring as planned for hybrid agile development and will continuously monitor any functionality changes and potential impacts to the FSA.
Resources Green	This focus area remains at Green (Satisfactory) status, as project resources continue to align with the latest project approval document (SPR #4). • The IPO Manager noted that the SI requested to retain the additional resources and keep them on the project through FSA. • The Oversight Manager concurred with the IV&V assessment of the bandwidth restrictions with the vendor. • The IPO Manager recommends utilizing the IV&V services contract to verify and validate that the testing activities are being performed in compliance with industry best practices and adherence to quality standards.
Quality Yellow	This focus area changed from Green to Yellow(cautionary) status as the project team continues to review deliverable quality alongside the pending technical documentation, particularly related to system security concerns. • The Oversight Manager reviewed the October post-implementation report and noted no concerns regarding the ongoing production activities that show significant improvement from the deployment date. • The Oversight Manager is also awaiting the completion of the SSP, rescheduled from October 15, 2024, to November 22, 2024. • The IPO Manager will continue leveraging the IV&V contractor’s work to validate the technical quality of the SI vendor’s work per IEEE standards and discuss any concerns with the Project Team.
Risk And Issues Green	This focus area remains in Green (Satisfactory) status as the project team continues to capture and track project risks and issues proactively and effectively. • As previously reported, the project continues addressing some minor normal post-go-live and production incidents, but no major risks or issues noted at this time. • Risk/Issue meetings continue to be conducted as planned to provide a valuable forum for all project stakeholders, many of whom are needed to mitigate or resolve the identified risks and issues.
Transition Readiness Green	This focus area remains in Green (Satisfactory) status. • During this reporting period, the Oversight Manager noted no concerns in transition and readiness efforts underway. • The Go/No-Go Checklist meetings were conducted as planned before the go-live Implementation #1. • The checklist was reviewed every week in weekly status meetings. • Technical User Guide and Knowledge Transfer Plan were extended to 11/22/24. • The Overnight Manager looking forward to the next steps in the knowledge transfer process as an observer in some of those meetings.
Conditions For Approval Green	There are currently no conditions of approval.
Corrective Action Green	There are currently no corrective action plans.

Project Approval Documents

; Website Accessibility Certification

20240624.1 - Release-59