California Pesticide Electronic Submission Tracking (CalPEST) (Formerly Known as PRDMS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3930-012 California Pesticide Electronic Submission Tracking (CalPEST) (Formerly Known as PRDMS)

The California Department of Pesticide Regulation proposes to develop a fully integrated system to encompass the pesticide product registration process and offer online functions to external stakeholders. The system will decrease the time needed to accept, review, and process product registration materials and provide online functions for stakeholder submission of related materials and payments.

Project Details

Agency / State Entity	Environmental Protection / Pesticide Regulation, Department of
Total Cost	$26,413,043
Last Approved Start Date	01/10/2015
Last Approved Finish Date	06/30/2024
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
10/01/2025 - 10/31/2025	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	The CalPEST Project went live on October 6, 2025, as planned, and entered the contractual 45-day Full System Acceptance (FSA) period. • Implementation #2 went live as scheduled, resulting in the project’s overall health changing from Yellow to Green, with no issues noted by CDT Oversight. • All focus areas are now Green, except Quality, which remains Yellow but is trending toward Green and will be re-evaluated at the end of the FSA on November 21, 2025. • Oversight activities continue through the stabilization phase until FSA completion, after which the project will transition to Maintenance and Operations (M&O). • Final transfer acknowledgment and completion of the knowledge transfer process, including operational readiness, documentation handoff, and post-implementation support transition, remain on track for the final IPOR for November 2025.

Project Overall Health

Comments

Green

The CalPEST Project went live on October 6, 2025, as planned, and entered the contractual 45-day Full System Acceptance (FSA) period. • Implementation #2 went live as scheduled, resulting in the project’s overall health changing from Yellow to Green, with no issues noted by CDT Oversight. • All focus areas are now Green, except Quality, which remains Yellow but is trending toward Green and will be re-evaluated at the end of the FSA on November 21, 2025. • Oversight activities continue through the stabilization phase until FSA completion, after which the project will transition to Maintenance and Operations (M&O). • Final transfer acknowledgment and completion of the knowledge transfer process, including operational readiness, documentation handoff, and post-implementation support transition, remain on track for the final IPOR for November 2025.

Focus Area/Rating	Comments
Governance Green	CalPEST Project Governance remains Green (Satisfactory), with the Project Steering Committee (PSC) continuing to demonstrate active engagement. •Although the October 2025 PSC meeting was cancelled due to key staff being unavailable, the CDT Oversight Team noted no concerns following the project’s successful go-live on October 6, 2025. • At the September 17, 2025, PSC meeting held ahead of the final go-live, the committee reviewed progress, received updates, and confirmed that FSA remained on track as planned.
Time Management Green	This focus area changed from Yellow to Green after successfully meeting all milestones for the October 6, 2025, go-live, in alignment with SPR #4.
Cost Management Green	The Cost Management focus area remains in Green (Satisfactory) status. • The Cost Management focus area remains in Green (Satisfactory) status. The IPO Manager has no concerns with the total project expenditures to date of about $20 million, as reported in the October 2025 Project Status Report (PSR).
Scope Management Green	This focus area remained in Green status, with the project scope remaining aligned with the approved SPR #4. • No Change Control Board meetings were held during this reporting period due to the project’s completion of Final Implementation #2, which remained fully aligned with the approved project scope. • Any future change requests, if needed, are expected to arise as part of post–go-live enhancements.
Resources Green	The project resources area changed from Yellow to Green after completing all testing activities before go-live.
Quality Yellow	This focus area remains Yellow trending Green, pending closure of one active Independent Verification and Validation (IV&V) finding and resolution of several post–go-live issues currently being addressed by the project team. • CDT Oversight agreed with IV&V to continue tracking Issue IVV-37 (source code analysis) into early M&O, noting no concerns as this approach aligns with best practices. • The Oversight team reiterated its recommendation for documenting clear criteria to ensure transparency and governance, with IV&V providing support.
Risk And Issues Green	This focus area remains Green (Satisfactory) as the team continues proactive tracking and mitigation activities. • Oversight noted steady progress, with meetings held as planned and no high-critical risks or open issues identified, marking a key milestone in the project’s continued success. • The CDT Oversight Team acknowledged the project’s effective risk management practices and ongoing progress in mitigation efforts, emphasizing that the number of high-critical risks and open issues remains at zero.
Transition Readiness Green	This focus area remains Green (Satisfactory). The CDT Oversight Team noted no concerns during this reporting period regarding transition and readiness activities. • The project remains on track to transition to Maintenance and Operations on November 24, 2025, following completion of the 45-day FSA period on November 21, 2025. • The CDT Oversight Team looks forward to the final acknowledgment of the transfer, continued monitoring of the 45-day FSA activities, and completion of the knowledge transfer process.
Conditions For Approval Green	There are currently no conditions of approval.
Corrective Action Green	There are currently no corrective action plans.

Project Approval Documents

Website Accessibility Certification

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