Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health

Comments

Red

The overall health of the project is Red, project schedule exceeded 46% variance and delays being observed due to resource constraint. Forward progress is being made. Special Project Report (SPR) was officially submitted on October 23, 2025, and being reviewed. Project closure has been pushed to November 20, 2025, for project to complete required deliverables and scope before transitioning into maintenance and operations (M&O).

Focus Area/Rating	Comments
Governance Green	• Project roles and responsibilities are established and documented. • Executive Steering Committee (ESC) meetings have not been held since April 2025. • The Business Project Manager (PM) is actively engaged in current activities and decision-making. • Governance Plan is in place and processes are being followed.
Time Management Red	• Project activities continue to progress, updated schedule provided with SPR 2. • Schedule exceeded 46% variance from the approved project end date of November 14, 2024. • SPR 2 was officially submitted October 23, 2025, and being reviewed. • Schedule Management Plan is in place.
Cost & Contract Management Green	• Current project costs are in alignment with approved budget. • Contract and Cost Management Plans are in place and processes are being followed.
Scope Management Yellow	• Project focused on finishing development and testing for change request (CR) 007 for RPSD Web Portal and RPSD Public Website. • No CRs were submitted, no change in scope. • Project has a backlog of bugs to work through. • No draft or formal CRs created for eighteen (18) M&O CRs discussed during the last reporting period. • CR moved to Maintenance and Operations (M&O). Need to ensure Change Management process continues as the project transitions to M&O. • Scope and Requirements Management Plans are in place, but processes are not being followed.
Resources Yellow	• The current project team appears to work well together. • Contractor resource constraint created delays and poses risks. • There has been good representation from the business lead Subject Matter Experts (SME) in meetings. • Resources have the appropriate tools to complete project work. Need to ensure the continued use of the project’s tools as the effort transitions to M&O. • HR and Staff Management Plan is in place and being followed.
Quality Yellow	• Presentations and demos created and delivered by contractor have been clean, neat, and well organized. • Backlog of bugs remained to be resolved. • Public Website go-live pushed several times due to changes requested by Business. • No deliverables were submitted during the reporting period. • Quality Management Plan is in place and being followed.
Risk And Issues Yellow	• Oversight unable to confirm risks and issues are being identified and tracked in accordance with the Risk and Issue Management Plans and bi-weekly meetings have been cancelled. • Risk and issues were discussed in one (1) ad hoc meeting. • Risk and Issue Management Plans are in place.
Transition Readiness Green	• Knowledge transfer has been planned and scheduled.
Conditions For Approval Green	• There are no conditions associated with SPR 1.
Corrective Action Green	• There are no corrective action plans in place.

• Stage 4 Project Readiness and Approval (pdf)
• Stage 3 Solution Analysis Part B (pdf)
• Stage 3 Solution Analysis Part A (pdf)
• Stage 2 Alternative Analysis (pdf)
• Stage 1 Business Analysis (pdf)