Clean Truck Check- Vehicle Inspection System (CTC-VIS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

3900-074 Clean Truck Check- Vehicle Inspection System (CTC-VIS)

The California Air Resources Board proposes to create a compliance database for the upcoming Heavy-Duty Inspection and Maintenance program to house and store vehicle inspection data and determine compliance with the program.

Project Details

Agency / State Entity	Environmental Protection / Air Resources Board, State
Total Cost	$43,542,164
Last Approved Start Date	06/01/2023
Last Approved Finish Date	10/31/2025
Criticality Rating	High

IPOR Reporting Period	Overall IPOR Rating
10/01/2025 - 10/31/2025	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project schedule, scope, and cost remained on track in the October 2025 reporting period. The project successfully deployed Phase 2 Release 2 in production as planned on October 30, 2025. • Contract Amendment 1, which addresses the realignment of software licensing under the System Integrator (SI) agreement, was finally completed on October 8, 2025. • Contract Amendment 2, related to extending the project schedule, was approved on October 31, 2025. • Contract Amendment 3 related to the M&O years changes is currently under review by the teams and is anticipated to be completed next month. • The IPO Manager continues to recognize the collaborative efforts across all project teams and their positive approach to achieving the established objectives.

Project Overall Health

Comments

Green

The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project schedule, scope, and cost remained on track in the October 2025 reporting period. The project successfully deployed Phase 2 Release 2 in production as planned on October 30, 2025. • Contract Amendment 1, which addresses the realignment of software licensing under the System Integrator (SI) agreement, was finally completed on October 8, 2025. • Contract Amendment 2, related to extending the project schedule, was approved on October 31, 2025. • Contract Amendment 3 related to the M&O years changes is currently under review by the teams and is anticipated to be completed next month. • The IPO Manager continues to recognize the collaborative efforts across all project teams and their positive approach to achieving the established objectives.

Focus Area/Rating	Comments
Governance Green	This focus area remained Green (satisfactory). • The Governance Structure continues to operate efficiently, with effective coordination and active participation between all the project teams. During the October 2025 Steering Committee meeting, it was confirmed that the project remains on track to achieve its objectives within the approved timeline, scope, and budget. • The project is making timely decisions at the appropriate levels of authority for the project milestones. • The IPO Manager continued to emphasize the importance of ensuring all stakeholders are fully informed of project decisions, transparency in sharing project information, and are actively empowered to support the project.
Time Management Green	This focus area remained Green (satisfactory) during this reporting period. • Phase 2 Release 2 was deployed in production as planned on October 30, 2025. Tasks related to the production deployment were also completed on schedule. • The SPR1 will extend the project schedule by fourteen months to incorporate the newly approved scope. The additional scope will be covered by Phase 2, Release 3, and 4, and will be updated in the project schedule accordingly. • The IPO Manager continues to recommend refining the project schedule by assigning specific activities and tasks to individual team members rather than broader project groups. This approach will enhance accountability, enable early identification of resource constraints, and help mitigate potential risks.
Cost & Contract Management Yellow	This focus area remained in Yellow (cautionary). • The SI contract (22IT-MSCD003) amendment for the AWS transfer from the vendor cloud to the CDT cloud was completed in this reporting period. • The SPR1-related contract amendment was split up as Contract Amendment 2 - addressing the fourteen-month expanded scope during the Design, Development, and Implementation (DD&I) phase, and Contract Amendment 3 - will address the M&O-related changes. • The Contract Amendment 2 was approved on October 31, 2025. The Contract Amendment 3 is anticipated to be completed next month. • The IPO Manager recommends that the project team maintain close collaboration with CARB contracts and procurement staff, as well as OSTP (Office of Statewide Procurement) representatives, to ensure the timely resolution of any concerns and support the completion of Contract Amendment 3. • The IPO Manager is working closely with the project, ensuring that the project is following mandated guidelines and that the project team is provided with the necessary timely support.
Scope Management Green	This focus area remained Green (satisfactory) in this reporting period. • The original project scope and requirements were essentially completed with the Phase 2 Release 2 production deployment. • The approved SPR1 is adding scope and extending the DD&I timeline to another fourteen months. • The DD&I extension encompasses eight areas of scope changes, derived from additional requirements, lessons learned, and user feedback from those using the system currently in production • The IPO Manager recommends that the project continue following best practices to ensure the program’s identified scope changes are being met incrementally and that the project can identify any deviation early that could require additional scope changes.
Resources Green	This focus area remained Green (satisfactory). • The project continued to successfully complete scheduled tasks with no concerns on resource availability. • The project has identified all the resources for the extended DD&I timeline, and does not see any risks on their availability. • The IPO Manager recommends that the project team regularly document actual staffing utilization and ensure that adequate resources are in place to maintain project momentum. • The IPO Manager recommends continued follow-up with relevant team members to ensure timely resolution of concerns and successful completion of the amendment, and make sure that the resource constraints in the CARB Information Technology Procurement, Contract, and Reporting (ITPCR) section do not delay any tasks.
Quality Green	This focus area remained in Green (satisfactory). • The project implemented Phase 2 Release 2 in production successfully with all defects resolved. The project has consistently met the established requirements and followed industry-level best practices for development and testing. • The IPO Manager recommended the project to continue and expand the use of testing automation where applicable. A robust test automation setup with the expanding scope will enable efficient testing and reduce reliance on staff availability. • The Independent Verification & Validation (IV&V) team remains actively engaged, providing technical oversight to help ensure the project maintains high standards of quality throughout its execution.
Risk And Issues Green	This focus area remained in Green (satisfactory). • The project did not open any new risks or issues during this reporting period. • Risk #48 and Risk #46 remained open, relating to the project at risk of not receiving timely CARB/CalEPA and CDT approvals, and the possible impact of CARB ITPCR staffing issues on CTC-VIS project contract management activities • The IPO Manager recommends that the project team maintain consistent follow-up with relevant stakeholders to ensure prompt resolution of concerns and support the timely completion of Amendment 3.
Transition Readiness Green	This focus area remained in Green (satisfactory) as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • Over 780,000 vehicles are registered in the CTC-VIS database and have generated revenue of over $57 million from fee collection. • The IPO Manager recommended that the Program team document the outreach team’s best practices, captured metrics, and any lessons learned, highlighting both successes and areas for improvement. This information will serve as valuable input for updating the Post-Implementation Evaluation Report (PIER) at the conclusion of the project.
Conditions For Approval Green	None
Corrective Action Green	• There are no corrective action plan items.

Project Approval Documents

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