3600-081 Environmental Review and Permitting Project (ERPP)

The California Department of Fish and Wildlife (CDFW) proposes to update the statewide online permitting systems, Environmental Permit Information Management System (EPIMS) and Scientific Collecting Permit Portal (SCPP). The scope will also include improving operational efficiency in management of environmental permits by supporting other critical Environmental Review processes including online application and tracking of California Endangered Species Act (CESA) Take Permits whose tracking platform known as Project Tracking is no longer supported. The goal of this project is to create one system that can incorporate these systems.

Project Details

IPOR Reporting Period	Overall IPOR Rating
10/01/2025 - 10/31/2025	Yellow

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Uncertain

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?Uncertain

Project Overall Health	Comments
Yellow	• Independent Project Oversight (IPO) has witnessed key project meetings that discuss current status, risks and issues. • In October 2025, the Project has developed a new strategy to deliver the project which will extend the Project end date. • DFW is drafting a Special Project Report (SPR) to submit to the CDT and working to gain DFW executive approval, per the Project’s governance process.

Focus Area/Rating	Comments
Governance Green	• A Governance Structure has been agreed to and documented in the project planning process. • IPO attended the October 2025 Executive Steering Committee (ESC) meeting, and found the meeting functioning properly and the content appropriate for the audience.
Time Management Yellow	• The Project has an acceptable Schedule Management Plan. • IPO has observed the Project delivering tasks related to Permit #1, with discovery activities for Permit #2 and #3 on hold until Permit #1 is complete. • An updated project schedule is pending DFW review and approval per the Project’s governance process.
Cost & Contract Management Green	• The Project has an acceptable Cost Management Plan and Contract Management Plan. • IPO has witnessed the Project executing and adhering to the Cost and Contract Management Plans.
Scope Management Yellow	• The Project has an acceptable Scope Management Plan. • IPO will monitor the Project’s execution and adherence to the plan as the Project progresses. • In October of 2025 the Project is considering a new strategy to deliver the Project and working to analyze any impact to project scope.
Resources Green	• Initially project readiness and discovery activities progressed as planned and used less than anticipated staff to complete. • The Project has obtained an additional internal Project Manager to assist with OCM activities and has requested an additional program staff to support OCM communication. • The vendor has added a resource to assist with setting up Jira with metrics to allow the DFW acceptable testing details and the ability to monitor vendor progress.
Quality Yellow	• Independent Verification and Validation (IV&V) is providing a monthly report and attending project meetings. • IPO has witnessed IV&V providing analysis and recommendations in the team meetings and monthly reports. • The vendor needs to improve the test plan details to provide DFW with more confidence in tracking development work. • The Project Management Plan contains a subsidiary Quality Management Plan that adequality describes the quality expectations of the Project.
Risk And Issues Green	• The Project has an acceptable Risk Management Plan. • The Project Team is using a Risk Issue Decision log for tracking, additionally the topics are discussed in the Bi-Weekly Status meetings.
Transition Readiness Green	• The Project has gained an internal Project Manager to assist with OCM. An additional program resource has been requested to aide with OCM communications.
Conditions For Approval Green	• There are no conditions for approval in place.
Corrective Action Green	• There are no corrective action plans in place.

20250626 Release-16