Independent Project Oversight Report (IPOR) Rating

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3930-012 Product Registration Data Management System (PRDMS)

​The CDPR proposes to develop a fully integrated system to encompass the pesticide product registration process and offer online functions to external stakeholders. The system will decrease the time needed to accept, review, and process product registration materials and provide online functions for stakeholder submission of related materials and payments.

Project Details

Agency / State Entity Environmental Protection Agency / Pesticide Regulation, Department of
Total Cost $6,909,505
Last Approved Start Date 07/01/2015
Last Approved Finish Date 12/31/2019
Criticality Rating Medium
Most Recent Project Approval Document Special Project Report 1
Date of Most Recent Project Approval Document 1/10/2015
IPOR Reporting Period Overall IPOR Rating
05/01/2020 - 06/30/2020
Yellow
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Key Questions

Is the project on track to satisfy the customer's business objectives?No

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?No

Project Overall Health Comments
Yellow
• The Pesticide Registration Data Management (PRDMS) Project remains in Yellow (cautionary) status as the project’s re-planning efforts continue on target for re-baselining the project through a Special Project Report (SPR) process. • The Special Project Report (SPR #2) previously planned for May 2020 is now anticipated to be submitted in July 2020. The department has been advised on CDT timelines for the deadline to submit an SPR with a budget related action in fall 2020. • The Independent Project Oversight (IPO) manager continues to track the project milestones based on the high-level re-planning approach that was submitted to the California Department of Technology (CDT) in October 2019 as a working schedule to show the re-planning phase activities. • Overall, the IPO manager has no concerns about the project re-planning approach plan.
Focus Area/Rating Comments
Governance

green icon Green
• All project stakeholders, including the Project Steering Committee (PSC) as the project executive sponsorship body, remain engaged in the project activities. • At the last PSC meeting held on June 25, 2020, the project briefed its executive on current effort underway for the SPR being finalized. • No specific actions were taken at the meeting by the PSC. • The next PSC is planned for August 20, 2020. No concerns noted by the IPO manager.
Time Management

yellow icon Yellow
• This focus area remains in Yellow status and it will remain Yellow until the CDT approves a new schedule baseline, at which point project execution activities currently on hold are expected to resume. • During this reporting period, the project team completed the assessment of vendors’ responses to the Request for Information (RFI) bid for the market research. The information from the RFI process has been included in the SPR#2 being routed for signatures prior to submission to CDT in July 2020. • The department has been advised on CDT timelines for the deadline to submit an SPR with a budget related action in fall 2020, which is the 3rd Monday in July. • From oversight perspectives, no concerns noted in submitted the SPR #2 by July 20, 2020.
Cost Management

yellow icon Yellow
• This area remained in Yellow status because the project’s cost will almost certainly increase once the re-planning process completes. • According to the high-level re-planning approach submitted to CDT, the project is expected to re-baseline its budget through the SPR process underway and there is likely be a cost increase that is unknown at this time. • The project team plans to submit a budget action in fall 2020 associated with the SPR #2 in fall 2020. • The IPO manager noted no concerns in the second quarter Project Status Report (PSR) submitted to CDT.
Scope Management

yellow icon Yellow
• This area remains in Yellow status because scope may change as a result of re-planning activities. • Re-planning will likely result in an increase in scope based on lessons learned during the initial project effort.
Resources

yellow icon Yellow
• This area remains also in Yellow status because the project will most likely require additional staff hours that are still unknown at this time.
Quality

green icon Green
• All project development activities are currently on hold pending re-planning activities underway. Quality assessments will resume once project execution begins. • Development activities are expected to resume after the SPR to re-baseline the project has been approved.
Risk and Issues

green icon Green
• This focus area remains Green as the project team continues to follow its risk and issue processes. • Potential impacts of project risks related to current Coronavirus (COVID-19) pandemic are proactively and effectively-being assessed as part of the SPR effort underway.
Transition Readiness

green icon Green
• At this time, there are no issues noted in this focus area as the necessary implementation and transition to maintenance plans, including the approved Organizational Change Management Plan and Transition to Maintenance Plan, are in place.
Conditions for Approval

green icon Green
• There are currently no unmet conditions of approval.
Corrective Action

green icon Green
• This focus area remains in a Green status as all project activities are currently on hold.
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