Independent Project Oversight Report (IPOR) Rating

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0820-224 National Incident Based Reporting System (NIBRS) formally known as CIBRS

This proposal is to transition the California (CA) Department of Justice (DOJ) from the Uniform Crime Reporting (UCR) Summary Reporting System (SRS) data collection to Incident Based Reporting (IBR) data collection. The CA DOJ will incorporate the Federal Bureau of Investigation’s (FBI) National Incident Based Reporting System (NIBRS) data requirements with the mandated CA specific data elements in the new CIBRS repository.

Project Details

Agency / State Entity Legislative, Judicial, and Executive / Justice, Department of
Total Cost $6,459,386
Last Approved Start Date 10/01/2019
Last Approved Finish Date 08/12/2022
Criticality Rating Medium
Most Recent Project Approval Document Stage 4 Project Readiness and Approval
Date of Most Recent Project Approval Document 9/27/2019
IPOR Reporting Period Overall IPOR Rating
05/01/2020 - 05/31/2020
Green
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Key Questions

Is the project on track to satisfy the customer's business objectives?No

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?No

Project Overall Health Comments
Green
• The Project has implemented process improvements to various Project Management practices. • The Project completed mapping contract requirements and tangible and non-tangible deliverables. • The Project accepted the Project Schedule deliverable and integrated into the Master Project Schedule. • The Project Team is using a phased testing approach, which may create delays in approval of deliverables, without any projected impact to critical milestones.
Focus Area/Rating Comments
Governance

green icon Green
• The Project continues conducting monthly Steering Committee meetings and bi-weekly project status meetings that include state and vendor staff. • The Project has implemented process improvements to their Project Management practices. • The Project continues managing, tracking, and reporting project decisions and action items. The Project continues coordinating activities with LEAs. • The final approved Project Charter is still pending submission to CDT.
Time Management

green icon Green
• The May 2020 PSR reflects delays however, the Project indicates there are no impacts to the Key Milestones. o The Project has decided to utilize the phased approach for testing. o The XML specs are being delivered later than planned, however the solution vendor continues to develop and test the repository functionality.
Cost Management

yellow icon Yellow
• The Actual Costs reported in the May 2020 PSR appear to be within the approved budgeted costs. • The Actual Costs reflect under expenditures with a variance that exceeds 10% of the approved project cost allocations through FY 2019-20. • The Project is utilizing established Cost Management processes to manage and control approved project cost allocations versus actuals.
Scope Management

yellow icon Yellow
• The Project submitted an updated Project Charter for CDT review, CDT will assess Scope information to validate alignment with approve Stage 1 Scope. • The Project continues working with the contractor to establish Configuration Management processes and tools that will allow the Project to manage and control the approved project scope. • The Project continues working to establish Project Requirements Management processes and tools that will allow the Project to manage all contract requirements.
Resources

blue icon Blue
• The Project Human Resource and Staff Management Plan are being assessed to ensure all the necessary project resources are participating on the project. • Project participation by state staff appears to be lower than the PYs identified in the approved FAWs. o CDT continues assessing Project planning materials to validate the appropriate staff and roles were planned for the NIBRS Project. • Information Technology and Contract resources under expenditures reflect variances that exceed 10% between the actual costs and approved allocations.
Quality

green icon Green
• The contractor refined schedule deliverable that will include tasks to develop, manage, maintain, and conduct Quality Management processes, and practices for the Project. • The Project Team has finalized and approved the deliverable and is complying with the Project Quality Management processes.
Risk and Issues

green icon Green
• The Project continues identifying, managing, and reporting Risks and Issues. • The Project continues the bi-weekly Project Status Meetings that include Risks and Issues as a standard agenda item. • Risk Register reflects possible recycling of Risk #s. • The Project opened a new risk for the State of Emergency related to COVID‐19 may create a staff reduction that could impact Project progress.
Transition Readiness

blue icon Blue
• The Project primary contractor will provide the Transition and Maintenance and Operations Plan. o DED for this activity has not been started.
Conditions for Approval
None
Corrective Action
None
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