Independent Project Oversight Report (IPOR) Rating

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3900-068 Freight Regulations Reporting System (FRRS)

The California Air Resources Board (CARB) proposes to replace and expand the online CARB Equipment Registration Program to improve reliability, enhance security, reduce future costs, and streamline existing manual processes.

Project Details

Agency / State Entity Environmental Protection / Air Resources Board, State
Total Cost $3,566,733
Last Approved Start Date 06/29/2018
Last Approved Finish Date 06/28/2020
Criticality Rating Medium
Most Recent Project Approval Document Stage 4 Project Readiness and Approval
Date of Most Recent Project Approval Document 8/17/2018
IPOR Reporting Period Overall IPOR Rating
06/01/2020 - 06/30/2020
Yellow
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Key Questions

Is the project on track to satisfy the customer's business objectives?No

Is the project on track to achieve the objectives in the approved timeframe?No

Is the project on track to achieve the objectives within the approved budget?No

Project Overall Health Comments
Yellow
• The Freight Regulations Reporting System (FRRS) project remained in Yellow (cautionary) due to its current slippage estimated at 12 months behind schedule as a result of issues encountered in Phase 1 User Acceptance Testing (UAT) activities. • During this reporting period, Phase 1 (Transport Refrigeration Unit and the Drayage Truck Registration) modules’ UAT activities continued as planned to get the project schedule back on track. • The Special Project Report (SPR) to re-baseline the project previously anticipated in May 2020 is now being finalized for July 2020 submission to CDT for review and approval. • Overall, the independent project oversight (IPO) manager noted no concerns in current plan to submit SPR on time before fall 2020 budget cycle. • The IPO manager will continue to monitor the project efforts in completing the SPR to re-baseline the project and address any issues with the project team.
Focus Area/Rating Comments
Governance

green icon Green
• This focus area remains in Green status as the project continues conducting its regular scheduled Project Steering Committee (PSC) meetings. • All project stakeholders, including programs remain engaged. At the latest PSC meeting held on May 1, 2020, the project decision-making body was briefed on the SPR development efforts to re-baseline the project schedule. • The next PSC meeting will be scheduled in July 2020. The IPO manager noted no concerns.
Time Management

red icon Red
• This focus area remained in Red status as a result of the current schedule slippage that warrants an SPR to re-baseline the project. • During this reporting period, Phase 1 system testing and UAT activities continued as planned to get the project schedule back on track. Phase 1 Go-live remains on track for release by the end of July 2020. • The SPR to extend the project by an estimated 12-month is being finalized with a new target submission date of the end of July 2020. • The project schedule is being updated to reflect the additional time needed to address the changes in the regulations and their impact on the requirements. • The IPO manager continued to closely monitor the project team effort in the development of the SPR to re-baseline the project schedule.
Cost Management

yellow icon Yellow
• Although the project continues to operate within its approved budget as indicated in the project’s latest Project Status Report , this focus area remains in Yellow status (cautionary). • Previously reported IPO manager’s concerns regarding funding needs and appropriate funding mechanisms for the estimated 12-months extension remains open until the SPR is submitted. • The project team has indicated that the SPR in development will not result in additional funding requests through the budget change proposal; however, it is unclear how the project plans to fund the additional estimated 12-month extension.
Scope Management

green icon Green
• This focus area remains Green as the project continues to operate within the approved baseline scope as described in its Project Approval Lifecycle (PAL) planning documents. • As previously indicated, the project team is currently developing an SPR to extend the project schedule. Any scope impact remains unknown at this time. • This focus area remains Green as the project continues to operate within the approved baseline scope as described in its Project Approval Lifecycle (PAL) planning documents. • As previously indicated, the project team is currently developing an SPR to extend the project schedule. Any scope impact remains unknown at this time.
Resources

yellow icon Yellow
• This focus area remains in Yellow status (cautionary) because the project will most likely require additional staff hours that are still unknown at this point. • From the oversight perspective, at this time, it is unclear if the project is adequately resourced in light of the SPR in development. • The IPO manager will closely continue to monitor how the project is addressing potential resource constraints in the SPR in development.
Quality

yellow icon Yellow
• This focus area remained in Yellow status because of previously reported quality issues encountered in the first attempt of Phase 1 UAT activities that warrant an SPR to re-baseline the project schedule. • During the first attempt of Phase 1 UAT activities, the project did not pass the quality checkpoint. The IPO manager will re-assess this quality control checkpoint at the end of the current UAT activities. • As previously indicated, the FRRS Project is using a traditional predictive “waterfall” system development lifecycle approach that generates discrete quality control checkpoints or gates during system development before full system deployment. • The IPO manager will re-assess this area in Phase 1 testing activities again and/or upon approval of the SPR in development to address issues encountered in the previous 1 UAT activities.
Risk and Issues

yellow icon Yellow
• This focus area changed from Green to Yellow as a result of the schedule slippages that remains a concern to the overall project success until the SPR to re-baseline the project is submitted and approved. • The schedule slippage risk that materialized into an issue is being addressed as part of the SPR effort to re-baseline the project. • Potential impacts of project risks related to current Coronavirus (COVID-19) pandemic are proactively and effectively-being assessed as part of the SPR effort underway. • In light of the SPR in development due to the schedule slippage risk that has materialized as an issue, the IPO manager will continue to closely monitor how the project team is proactively addressing all open risks and issues.
Transition Readiness

green icon Green
• Training and organizational change management (OCM) efforts are currently underway. The IPO manager continues assessing the project’s efforts related to transition readiness for Phase 1 release currently on hold. • The IPO manager will continue to review the necessary implementation and transition to maintenance plans, including the project OCM and transition to maintenance plans prior to the final system implementation date, which will likely change now.
Conditions for Approval

green icon Green
• There are currently no unmet conditions of approval.
Corrective Action

green icon Green
• There are currently no corrective actions plans.
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